The key purpose of the Administration Assistant is to provide high quality service and the accurate financial administration of expenditure and income transactions at the Centre level. This will include but is not limited to activities in line with the Shopping Centre monthly reporting timetable such as:

• Monthly sales collection and estimates
• Review and matching of invoices
• Procurement – raising and cancellation of purchase orders, reverse receipts
• Gross audited sales – collecting audited certificated and entering into the accounting system,

adjusting variances as necessary

• Tenant manual billings
• Non-tenant invoicing and receipting including Centre Issues Report (CIR) and unallocated cash
• Public Liability Insurance – reporting, maintenance and collection
• ECM filing in accordance with the upload guide
• Day to day requirements of Centre Management

The Administration Assistant will also be required to facilitate the ongoing upskill of their administration skill set to develop capabilities required to step into the Administration Manager role to cover absences, in addition to supporting succession planning.

This role is pivotal to the financial efficiencies of the Centre and is integral in delivering exemplary customer service and professionalism to all stakeholders, helping to bring the Vicinity brand to life.

• You are innovative and champion new ideas, facilitating changes to improve customer outcomes.
• You consistently role model the values and behaviours.
• You are forward thinking and take action to make the centre administration processes better, easier and more enjoyable for a positive customer experience.

• You advocate equal opportunity, challenging assumptions to create a diverse workforce.
• You promote cohesion throughout the centre’s operations team through leadership, coaching, mentoring and creating an environment where every team member has a voice.
• You understand and show respect for the diversity of the Vicinity community.

• You engage and communicate with your team, consistently and effectively sharing information.
• You proactively develop a welcoming team environment where team member feel supported and valued.
• You influence and manage key stakeholders to ensure better outcome for our customers.

• Flexible working options
• Birthday leave & purchased additional leave
• $1,000 worth of VCX securities rewarded for eligible team members
• Internal mentoring program
• Generous Parental Leave