Australia Job Openings

Adventure Team

Administrative Assistant with NDIS & Shiftcare Experience

FULL TIME & PART TIME

August 26, 2024

Adventure Team is seeking new Administrative Assistant to join our growing team. We are advertising for a role to start as soon as possible, and is open to applicants all around Australia, as we offer completely remote work in the role. There is opportunity for wage growth to the right candidate, and eventual full time hours.
About Us
Since forming in 2019, we’ve grown from a team of 2 on the Gold Coast in Queensland to many, and around Australia. We are a disability support company, helping people living with disabilities through providing mentoring, group and respite services. As a team we are strongly driven to help others and offer personalised services centred around pushing boundaries, building hobbies and routine, and encouraging adventure. We aim to innovators in our industry, especially within our processes and we provide a welcoming, understanding and motivate environment.
Core Responsibilities of the role:

pick up mail and distribute or action as required
save and process Service Providers weekly activity reports
creating and sending out invoices
undertake banking, allocate payments and ensuring Xero balances,
follow up on outstanding fees/debtors
complete any necessary credit card payments
action incoming accounts emails and deal with invoice inquiries
carry out all aspects of payroll through visual reporting, updating SCHAD and Xero and ensure the timeliness, completion and accuracy of all payroll.
Adventure Team NDIS Referrals Process
check Referrals with Proda – Plan Date Confirmation
liaison between Support Coordinator’s, NDIS Participants and Service Providers for Job referrals for home maintenance and forward Adventure Team's Service Agreements to Plan Managers with quotes
enter Participants jobs into Adventure Team Data Base for home maintenance
complete all reports and documentation required under Adventure Team policy and procedure to ensure effective administration and service delivery
advise Adventure Team Operations Manager to cease support to participants for continued unpaid invoices

Profile

we are looking to employ an enthusiastic and service minded individual who can demonstrate a sound work ethic and attention to detail
you will have excellent verbal and written communication proficiency, strong interpersonal skills and a continuous improvement approach
excellent time management skills and the ability to handle multiple tasks, priorities and deadlines
it is essential you are computer literate and have well developed organisational and administrative competencies
understanding of the NDIS support model is desirable
Advanced experience in Xero
Previous payroll experience
Previous experience working with Visual data software
willingness to work both autonomously and within a team
high level administration experience, as well as participant management information systems, to ensure complete and up to date data
sound ability to manage and prioritise workload in a constantly changing high volume environment
Must hold an NDIS worker screening check (or willingness to obtain)
Must have full-time working rights to work in Australia

If you meet the above profile and are looking to join a team that makes a difference, please apply now.
*Only shortlisted applicants will be contacted
Job Types: Part-time, Permanent
Pay: $25.41 – $27.17 per hour
Expected hours: 20 per week
Work Location: Remote

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