Australia Job Openings

University of New South Wales

Executive Assistant

Sydney

FULL TIME

September 5, 2024

Job no: 526815
Work type: full time
Location: Sydney, NSW
Categories: Administration

Employment Type: Full-Time (35 hours)
Duration: 12 month fixed-term contract
Remuneration: Level 6 from $100k + 17% superannuation & leave loading
Location: Kensington, NSW (Hybrid work arrangement available)

About UNSW
UNSW is a top 20 global ranked university, and a member of Australia’s prestigious Group of Eight universities. We aspire to be Australia’s global university, in the belief that a great university, which is a global leader in discovery, innovation, impact, education and thought leadership, can make an enormous difference to the lives of people in Australia and around the world. This role is based in the Future Students team, within the Division of Education & Student Experience at UNSW.
The Opportunity
The Executive Assistant in the Office of the Pro Vice-Chancellor Society (PVCS) is responsible for providing comprehensive executive administrative support to the PVCS. This includes managing calendars and multiple inboxes, supporting meetings, assisting with the collation of documents and reports, and handling various administrative tasks.
The role requires the ability to assess situations, prioritise tasks, and effectively manage relationships both within and outside the University. Maintaining a high level of confidentiality is essential, as is ensuring that all decisions comply with the University's rules, legislation, strategies, and policies. The Executive Assistant collaborates closely with the Pro Vice-Chancellor Society to achieve goals aligned with the office's objectives. This position reports directly to the Pro Vice-Chancellor Society and does not have any direct reports.

Specific accountabilities for this role include:

Assist with out of office hours enquiries from time to time, including assisting the PVCS’s attendance and participation with weekend and evening events. This also includes managing travel change requests and other logistics out of office hours.
Proactively provide executive support and assistance, whilst exercising discretion, initiative, and confidentiality at all times.
Drive, coordinate, and execute the delivery of administrative support and other ad hoc tasks as required to support the Pro Vice-Chancellor Society.
Act as the first point of contact for PVCS internal and external stakeholders, maintaining effective channels of communication, analysing requests, and prioritising urgent matters. This also includes the identification and resolution of complex or sensitive issues where required.

Who you are

Prior experience with providing high level executive assistant services within a large and complex organisation.
Excellent written and verbal communication skills, with the demonstrated ability to develop high level correspondence and reports.
A high level of attention to detail.
Strong organisational and negotiation skills with a demonstrated capacity to work on numerous tasks concurrently, establish priorities and meet deadlines while thinking strategically, drawing on information from multiple sources.
Demonstrated ability to work under pressure with sensitive and confidential matters and ability to identify, analyse and solve administrative problems to provide accurate and appropriate outcomes.
Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
Advanced level of computer literacy, working with a range of computer systems and applications, including Microsoft Office suite.
Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.

For further information on the role & responsibilities, please refer to the position description found on Jobs@UNSW.
To Apply: Please submit your CV, Cover Letter and responses to the selection criteria (the skills and experience in the PD) via the ‘’ button.
A copy of the Position Description can be found on JOBS@UNSW.
Applications close: 19th September 2024 at 11.55pm
Get in Touch: Tai James – Talent Acquisition Consultant
tai.james@unsw.edu.au
Applications cannot be accepted if sent directly to the contact listed

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

Position Description
Advertised: 05 Sep 2024 AUS Eastern Standard Time
Applications close: 19 Sep 2024 AUS Eastern Standard Time

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