Australia Job Openings

Mater Group

Executive Support Officer

Springfield

CONTRACT

September 20, 2024

Job no: 501655
Work type: Fixed Term
Location: Springfield
Categories: Administration

Mater Private Hospital Springfield is looking for an Executive Support Officer to join the team until February 2026. This role is designed to provide high quality confidential administrative, secretarial and executive support to the General Manager, Director of Clinical Services and the Manager Support Services Mater Private Hospital Springfield. This is a maximum-term contract until February 2026 (this will in turn line up with the opening of Mater Springfield stage 2)
Salary range: $85,878 - $94,618 (MCA4) per annum plus 11.5% superannuation and access to not-for-profit salary packaging up to $15,900 + access to many staff benefits!
What you’ll be doing
You will provide direct confidential secretarial support to the General Manager, Director of Clinical Services and the Manager Support Services (the MPHS Executive team). You will also meet the below criteria:

Maintain a calendar of appointments and negotiate time schedules for the MPHS Executive team
Provide coordination of meetings and functions on behalf of the MPHS Executive team. Prepare necessary support documents, materials and facilities, including the provision of confidential minute recording
Examine and prioritise incoming correspondence, papers and reports to determine action. Prepare appropriate replies for review and endorsement
Manage incoming telephone calls as required for the MPHS Executive team
Act as intermediary and liaison between the Director and others dealing with enquires and other delegated matters on a wide range of topics
Receive and host visitors to and on behalf of the MPHS Executive team
Prepare concise briefing notes from files, reports and official papers
Document preparation including spread sheets and presentations
Filing and maintaining central record files
Organising functions and events for MPHS
Ordering of office equipment and supplies
Processing, tracking and follow up for compliments and complaints for the hospital
Assist with the coordination of MPHS Volunteers as required
Maintain an ordered working environment
Assist with key administration portfolios as directed by the MPHS Executive team (ie organising training and orientation schedules for new employees, assisting with administration of VMO paperwork and setup)
Championing and supporting a positive team culture throughout MPHS, including assisting to coordinate social events, celebrate staff birthdays and any adhoc duties

About you
You will have experience in a similar role, ideally in a healthcare setting. You will also meet the below criteria:

High level oral and written communication skills
Expertise in Windows Applications (e.g. Word, Excel, Access and Power Point) as well as Outlook
Advanced typing skills
The ability to liaise with staff at all levels including directorates of the MPHS and MPH Executive, key personnel and visitors

Why join us?
Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.
We are a leader in healthcare, education and research — and that’s because we employ exceptional people. #MAKEYOURMATERMOVE

Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
Access to package meal and entertainment expenses via salary packaging
Access to leading education and professional development via Mater Education
Access to our Employee Assistance Program and on-site pastoral care teams
Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
Access to on-site, discounted parking
Discounted food and beverage at various campus cafés and coffee venues

Applications close Sunday 29 September 2024. Please note, we may contact applications prior to the closing date, please do not hesitate to APPLY NOW!
Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.
Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.
Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.
For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.

Advertised: 20 Sep 2024 E. Australia Standard Time
Applications close: 29 Sep 2024 E. Australia Standard Time

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