Australia Job Openings

ERM Group

Expression of Interest: Executive Assistant

Sydney

FULL TIME

August 28, 2024

We are looking for a highly motivated individual to join ERM Australia as an Executive Assistant to the Partners.

The Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks, and should be able to work independently with little or no supervision.

A highly resourceful team-player, the candidate should be comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.

The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

Completes a broad variety of administrative tasks for the partners including; managing an extremely active calendar of appointments; completing expense reports; completing time summaries; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel related meetings.
Anticipating the partners’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
Enhances partners’ and company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
Assists in coordinating the agenda of senior management team meetings and offsites.
Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
Effectively handle related activities and communications relating to the various management teams in which the partners participate, with a high degree of professionalism, accuracy and confidentiality.
Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.
Perform additional duties as assigned.

Qualification:

Bachelor’s degree
Excellent verbal and superior writing and report presentation skills are essential.
Excellent PPT and Microsoft Excel skills. Advanced skills in Microsoft Office, including Word, Power Point and Excel and others
Excellent English language skills are essential, at least one additional language is an advantage
Minimum 6 years working experience in International Organizations supporting fast paced executives

Requirements for this role:

High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role
High on ownership & integrity
Is sharp, smart, quick witted, multitasker to keep the partners on track
Demonstrated success where personal results and accountability are evident
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
To be a self-starter who can anticipate the next step in a sequence and do it without waiting to be asked
Can operate independently and remotely from a supervisor
MIS such as Work Day and Salesforce.
Based in Sydney office
Predominantly working from the office

Who We Are:

As the world’s leading sustainability consulting firm, ERM is uniquely positioned to contribute to the environment and society through the expertise and energy of our employees worldwide. Sustainability is what we do, and is at the heart of both our service offerings and how we operate our business. For our people, our vision means attracting, inspiring, developing and rewarding our people to work with the best clients and on the biggest challenges, thus creating valuable careers. We achieve our vision in a sustainable manner by maintaining and living our ERM values that include Accountability, Caring for our People, Client Focus, Collaboration, Empowerment, and Transparency.

ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.

ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status or disability status.

Thank you for your interest in ERM.

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