Description
infeurope S.A. is looking for a Freelance Assistant Meeting Manager to join one of our Project management teams tasked with providing in-meeting assistance for a European institution. Your primary responsibility will be to be physically present at the meeting venue, confirming the stability of the Webex connection, sharing presentations, and monitoring the chat and participant list for interventions. As such, you will be the main representative of the project team on-site ensuring the smooth execution of the meeting.

Our company is based in Luxembourg, but we are looking for applicants located specifically in Brussels. As the meeting dates vary, interested candidates must be freelancers. They must be fluent in English (native or C1 level) with excellent people skills. Furthermore, they will need strong technical competencies to address any potential connection issues. Having a proactive mindset is therefore highly sought.

Your Key Responsibilities will be:

• Being the main representative of the company on-site during the meeting (duration 8h)
• Manage presentations during the meeting
• Monitor the Webex meeting system
• Ensure the meeting is running on-time
• Clearly communicate with the client, project manager, and reporting team

The minimum requirements are:

• You are a Freelancer with a minimum of 1 year experience in meeting management
• You have at least 1 year experience with managing online video-conferences (Webex, Teams)
• You have excellent communication skills (English native level or C1)
• You have excellent interpersonal skills
• Experience in an international environment will be considered an asset
• A strong, proactive and problem-solving mindset will be considered an asset
• Any additional language is always a plus

We offer

• An interesting work environment in a small and highly skilled multinational team
• A chance to network with key EU stakeholders and MS representatives
• An opportunity to participate in governance meetings on the subject of e Health

Interested?
Please send your CV to mpresber@infeurope.lu !