Job Summary : Responsibilities :

• The Fleet Coordinator is responsible for planning, managing, coordinating and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement, estimating, and selling of fleet vehicles;
• Manage ongoing utility fleet preventive maintenance and inspections to ensure the highest levels of safety, reliability, and lowest overall lifecycle ownership and operating costs;
• Develop and maintain outside vendor and service provider relationships;
• Manage handovers of cars between outgoing and incoming employees including temporary vehicle hire when required;
• Take the lead in developing an EV fleet transition strategy based on local regulations and requirements;
• Ensure compliance with all Federal, State, and Local laws and regulations throughout countries where we have fleet vehicles;
• Ensure compliance with all corporate policies; must be able to enforce policies and provide feedback where needed to ensure compliance across all associates with fleet vehicles;
• Effectively communicate current and future utility fleet needs;
• Effectively utilize all Medpace Management System tools. Manage reporting and maintain accurate records
• Work during normal operating hours to organize and complete work within given deadlines;
• Lead a safe driving and a safety-first culture;
• Ensure car allowances where provided are appropriate to local guidelines and remain within policy;
• Other duties as required by manager.

Qualifications :

• 2-5 years work experience (preferred) in a coordinator level role supporting and/or managing company car fleet/fleet vehicles;
• Intermediate skills in excel/Microsoft office in order to create reports and efficiently analyze data;
• Experience working in a matrix team environment, cross-functional coordination;
• Exceptional communication skills, Fluent in English;
• Ability to analyze processes and data and make recommendations for process improvements and defining program goals and guidelines
• Proactive attitude and the ability to ‘make things happen’;
• Attention to detail;
• Team-oriented and skilled in working within a collaborative environment;

Medpace Overview : Why Medpace? :
Medpace Perks

• Hybrid work-from-home options (dependent upon position and level)
• Competitive PTO packages
• Company-sponsored employee appreciation events
• Employee health and wellness initiatives
• Flexible work schedule
• Competitive compensation and benefits package
• Structured career paths with opportunities for professional growth

• Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
• Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility