This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
Location - This role is hybrid with a mix of remote and in-person at North Campus, Edmonton.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
Working for the Department

The Department of Family Medicine is a top school for Family Medicine in Canada. The department is responsible for educational innovations and research that have been adopted across Canada and internationally. We are innovative and creative thinkers, producing high-quality work. As a learning organization, we constantly seek to improve how we do what we do for our learners, patients, and communities.
The Research Program of the Department of Family Medicine promotes, supports, creates, and disseminates research knowledge and scholarly activity in the discipline of family medicine. It also aims to enhance the research skills of faculty members, residents, and students. The department's Research Office provides guidance, advice and assists faculty and staff with administrative-related matters in the areas of research. The Research Administrative Coordinator position provides specialized support to a busy Research Program office and the research activities of faculty members and researchers in the department.
Position
The Research Administrative Coordinator position provides specialized support to a busy Research Program office and the research activities of faculty members and researchers in the department.
The position may work from home one day per week after 6 months.
Duties
Research Administration

• Acts as the point of contact and resource for faculty members regarding administrative processes related to research grant submission and administration of ongoing projects.
• Coordinate and manage research grant communications with off-site faculty, clinical academic colleagues, and study co-investigators.
• Update the Canadian Common CV database and similar for faculty members and input information pertaining to research grants and publications for faculty members.
• Track Research Program metrics for reporting to government, external stakeholders. Create and maintain Research Program spreadsheets and/or databases.
• Provide support and guidance with respect to faculty members' grant applications (e.g., designing graphs/process maps/frameworks for grant applications, feedback, proof-reading and editing grant applications; arrange internal reviews)
• Support the development of new ethics applications, amendments and renewals.
• Coordinate the distribution of research project materials (e.g. participant recruitment information, surveys, etc.).
• Provide support related to the submission of research conference abstracts, design of research presentations/posters, and publication of research papers.
• Support the creation, development, design and production of Research Program publications (e.g. Research Annual Report, brochures, etc.)

Research Program Communication

• Manage research webpages including researching content to be added to website, suggest improvements, new content areas, liaise with Principal Investigators for content, work with the Communications Coordinator regarding branding and format, and reviews and updates content regularly.
• Work with Communications and Marketing regarding advertising and media for events/guest speakers.
• Liaise with RSO regarding funding announcements.
• Acts as a contact for Research Administrative Services (RAS); explain department and RAS policy and grant/contract requirements to researchers.

Event Planning

• Coordinate the planning of the annual Research Day, and create and coordinate other events, as required.

Minimum Qualifications

• Bachelor's degree in a related field.
• Research administrative experience in an academic setting.
• Superb computer skills, including advanced proficiency in Microsoft Word, including the use of merge/sort, columns/tables, and graphic functions.
• Advanced proficiency in Excel and Power Point.
• Demonstrated experience with academic CVs and online Common CVs.
• Knowledge of reference citation formatting.
• Must demonstrate attention to detail.

Preferred Qualifications

• Proficiency using reference manager software - Zotero, Endnote, Mendeley.
• Proficient in using email, Google Sheets, Google Docs, Google Drive, and the Internet.
• Proficient using video conferencing Zoom, Google Meets, etc.
• Excellent ability to multi-task and learn quickly.
• Excellent organizational and time management skills.
• Self-starter and problem solver.
• Ability to get along with and assist colleagues and faculty.
• Excellent communication and interpersonal skills.
• Knowledge of health research and medical terminology is preferred.