Site Name: China - Shanghai - Pudong - New Bund International Square
Posted Date: Sep 13 2024
Key Accountabilities/Responsibilities 主要工作职责：
Secretarial Support
i. To proactively help superior to manage calendar, schedule appointments and coordinating arrangements effectively to keep superior on schedule and to ensure no meeting/appointment conflicts in the daily calendar;
ii. Take and relay accurate and timely messages from telephone callers, follow up on those messages in right way when necessary, as well as setting up conference call when required;
iii. Communicate with all internal departments on admin affairs when necessary.
iv. Maintain a comprehensive and accurate filing system;
v. To monitor requests for work commissioned by the superior, progress chasing as required, to ensure that deadlines are met based on the plan;
vi. To provide travel bookings service to superior, ensuring the correct and cost effective bookings are made;
vii. To help superior to manage and track business related bills and payments, to make sure the smooth running of daily business;
Business Support
2. Handle daily correspondence, meeting minutes, reports and other documents in accurate and appropriate way, including preparing good quality presentation materials, paper translations;
3. To organize internal or external meetings, to ensure that all the necessary logistics arrangements required for the successful of the meetings, such as meeting invitations, agenda, office facilitates, meeting papers etc;
4. To undertake any other duties as requested by superior with high quality before the deadline required by superior;
5. To handle all sensitive and confidential information and documents etc in appropriate way.
6. To assist in overall/regional business planning, forecasting and reporting. Others Other tasks assigned by line manager or Company.

Qualifications/Requirements: 申请资格 / 职位要求：
7. University degree, English, Biz Admin or related major will be plus
8. 5 years above relevant working experience for assistant, preferably in office administration.
9. Demonstrated ability to handle multiple assignments and projects accurately and with attention to detail.
10. Excellent and effective oral and written communication skills both English & Chinese, a proactive problem solver and team player.
11. Demonstrate strong PC skills including proficiency in a variety of software packages (i.e. Microsoft Word, Excel, Power Point, Outlook, e-mail, etc.).
12. Strong sense of responsibility and confidentiality with Integrity.
13. Has passion for excellent work, self-motivated to work independent.
14. Results-orientated and proven ability to work under pressure and to tight deadlines
Why GSK?
Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

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