Egypt Job Openings
Coptic Orphans
Administrative Assistant
Cairo
FULL TIME
August 22, 2024
Administrative Assistant
Purpose of the Job
To support the department's day-to-day operations. This position is responsible for handling various administrative tasks, coordinating meetings, and training events, managing schedules, and ensuring efficient communication within the team.
Essential Functions and Responsibilities
Coordination
Administrative Support
Data Management:
Budget and Inventory:
Travel and Working requirements
Purpose of the Job
To support the department's day-to-day operations. This position is responsible for handling various administrative tasks, coordinating meetings, and training events, managing schedules, and ensuring efficient communication within the team.
Essential Functions and Responsibilities
Coordination
- Assist in planning and organizing meetings, training sessions, workshops, and seminars.
- Coordinate logistics for meetings or training events, including booking venues, catering, and preparing materials and supplies.
- Track and record attendance, enrollment, and feedback for meetings and training programs.
- Facilitate communication between trainers, participants, and other stakeholders.
Administrative Support
- Provide administrative support to the manager and other team members.
- Maintain and update schedules, calendars, and databases.
- Handle incoming calls, emails, and correspondence related to training inquiries.
Data Management:
- Take meeting minutes and assist in generating reports on training metrics and outcomes.
- Keep a record of all materials on Share Point, including manuals, presentations, photos, videos, participant information, training schedules, and evaluation results.
Budget and Inventory:
- Record and track expenses to ensure that expenses are within the approved limits.
- Order and maintain inventory of supplies, materials, and equipment.
- Perform other duties as assigned by the manager.
- Bachelor's degree in Business Administration or related field.
- 1 to 3 years' of related professional experience.
- Proficient in both written and spoken English.
- Proficiency in using Microsoft Office tools (Word, Excel, and Power Point).
- Strong interpersonal skills, with the ability to work with staff at all levels within the organization and external partners or vendors, all while maintaining a spirit of service.
- Ability to manage one's own time effectively; complete individual tasks on time.
- Proven high level of accuracy, attention to detail, and problem-solving skills.
- Demonstrated ability to work independently with minimal direction, while also being a team player.
Travel and Working requirements
- Typical office environment such as walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel
- Travel throughout Egypt may reach as much as 30% of the time.
- Working out of the official hours and on weekends may be required.
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