The International Bowel Ultrasound (IBUS) Group is a not-for-profit association with more than 1300 members worldwide, founded by a group of international experts in bowel ultrasonography and inflammatory bowel diseases (IBD), which aims to promote the high-quality performance and adoption of intestinal ultrasound in IBD around the world. IBUS has established a global education program for interested gastroenterologists.

Our Educational Events team is looking for an Events Assistant to join their Berlin office.

Tasks

Key Activities & Responsibilities:

• Assist in the planning and coordination of events, including, workshops, virtual meetings and networking receptions.
• Collaborate with the events team to brainstorm creative ideas for event themes, activities, and logistics.
• Assist in venue selection and booking, ensuring suitability for each event's objectives and audience size.
• Coordinate with vendors, suppliers, and service providers for catering, audiovisual equipment, and other event necessities.
• Help manage track expenses for events.
• Online support for participants, speakers and trainers
• Assist in the participants invoicing and collections process
• Assist in promotional efforts for events, including creating promotional materials for social media and newsletters
• Assist in post-event activities, such as gathering feedback, analyzing event success metrics, and preparing event reports.
• Maintain accurate records, databases, and files related to events, attendees, vendors, and expenses.
• Support other administrative tasks and projects as needed.

Requirements

Your profile:

• Be an enrolled student on a Bachelors or Master’s degree
• You must have right to work in Germany.
• Fluent English language skills, both written and spoken. Basic German knowledge and other languages are an advantage
• Some practical experience in the field of event planning or customer service.
• Reliable and customer service oriented
• Strong organizational skills, attention to detail, communication skills and ability to work in a team
• Good knowledge of MS Office

Benefits

What we offer:

• Hourly salary: 16 EUR per hour
• 1-year part-time contract (20 hours per week) with the possibility of extension based on projects and performance
• Acquiring new skills by participating wide range of responsibilities and tasks
• Actively contribute to your team’s capabilities and taking part in shaping internal processes
• Flexible working hours and hybrid work (applicant must be based in Berlin)

We are looking forward to receiving your application.