Job Number:

48433

Department:

Education Bureau

Division/Section/Unit:

Quality Assurance Division

Job Title:

Administrative Assistant (Life-wide Learning and Mainland Exchange) (EDB/QAD/313/24)

Salary:

$27,475 per month

Entry Requirements:

(a) A Hong Kong bachelor's degree, or equivalent [see Note (i)];
(b) Met the language proficiency requirements of Level 3 [see Note (ii)] or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent preferred;
(c) Good command of Chinese and English;
(d) Proficient in spoken Putonghua preferred;
(e) At least 2 years' of post-degree working experience in administrative work or relevant working experience (e.g. procurement/statistical returns and data analysis) in Government bureaux/departments or education institutions preferred [see Note (iv)];
(f) Familiar with Chinese and English input methods and computer operations preferred, such as word-processing, spreadsheet, presentation and database software;
(g) An Ordinary Certificate or a Higher Certificate in statistics from the Hong Kong Statistical Society, or equivalent or an accredited associate degree or higher diploma in statistics, data science or a related field from a recognised post-secondary institution in Hong Kong, or equivalent preferred; and
(h) May be required to take trade test and/or written test on the day of selection interview.

Note:

(i) Candidates should mark clearly on their application forms the major and minor subjects studied in their degree courses. Candidates possessing additional qualifications (e.g. a Master/Ph D degree) should include details in their applications.
(ii) For appointment purpose, 'Grade C' and 'Grade E' in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to 'Level 3' and 'Level 2' respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.
(iii) For general awareness, a locally-accredited Hong Kong bachelor's degree is at Level 5 under the Hong Kong Qualifications Framework (HKQF). While there are other qualifications under HKQF Level 5, for the purpose of this recruitment exercise, only bachelor's degree is acceptable. Further information on HKQF may be accessed on HKQF's website (https://www.hkqf.gov.hk) or by phone (3793 3955).
(iv) Candidates should state the nature and relevancy of the experience.

Duties:

(a) To assist in conducting tender/quotation exercises for various Mainland exchange programmes and other miscellaneous quotation exercises;
(b) To provide administrative and management support for the Section;
(c) To assist in overseeing the overall financial position of funding allocations, monitoring of spending performance of various accounts, preparation of annual operating expenditure forecast;
(d) To formulate simple computer programs and apply computer software, and use statistical software for data processing and analysis for the Section;
(e) To assist in setting the formulas, data verification and data entry for the questionnaires;
(f) To assist in recruitment, personnel matters and other miscellaneous matters for the Section; and
(g) To assist in other administrative and ad hoc duties as assigned by supervisors.

Terms of Appointment:

Successful candidates will be employed on non-civil service contract terms for 1 year.

Fringe Benefits

(a) 14 days annual leave and full pay sickness allowance whereas rest days, statutory holidays(or substituted holidays), maternity leave/paternity leave, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance.
(b) A gratuity may be granted upon satisfactory completion of the contract with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will be equal to 10% of the total basic salary drawn during the contract period.

General Notes:

(a) Please mark clearly the EDB Job Code and specific contract post applied for, e.g. Administrative Assistant (Life-wide Learning and Mainland Exchange) (EDB/QAD/313/24). (b) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise. (c) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race. (d) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service. (e) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made. (f) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview. (g) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet "Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities" which is available for reference on the Civil Service Bureau's website at https://www.csb.gov.hk under "Administration of the Civil Service – Appointments". (h) Holders of academic qualifications other than those obtained from Hong Kong institutions/ Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the enquiry address below.

How to apply:

Application Forms [G.F. 340 (Rev. 7/2023)] are obtainable from any Home Affairs Enquiry Centre of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's website (https://www.csb.gov.hk). Application should reach the following enquiry address (Quality Assurance Division, Education Bureau, Room 1222, 12/F, Wu Chung House, 213 Queen's Road East, Wanchai, Hong Kong) on or before the closing date for application. To avoid delayed or unsuccessful delivery of applications by post, please ensure that the correct address is clearly printed or written on the envelope and sufficient postage has been affixed before posting. Mail items bearing insufficient postage will not be delivered to this Bureau and will be returned to the sender or disposed of by the Hongkong Post, where appropriate. Applicants will bear any consequences arising from paying insufficient postage. The new version of application form for Government jobs G.F. 340 (Rev. 7/2023) has been in use with effect from 26 July 2023. Candidates who apply for Government jobs advertised on or after 26 July 2023 should use the new G.F. 340 (Rev. 7/2023). If candidates submit the old version form (G.F. 340 (Rev. 3/2013)), they will be required to fill in the new G.F. 340 (Rev. 7/2023) afresh and submit it within seven days upon request. If candidates fail to submit the new G.F. 340 (Rev. 7/2023) within the stipulated deadline, their applications will not be processed further. Applicants who are selected for interview will normally receive an invitation in about six to eight weeks from the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful. For enquiries, please call the telephone number indicated.

Contact Address:

Quality Assurance Division, Education Bureau, Room 1222, 12/F, Wu Chung House, 213 Queen's Road East, Wanchai, Hong Kong

Enquiry Telephone:

2892 6509

Closing Date(dd/mm/yyyy):

13/09/2024 18:00:00

Newspaper(s) Advertised and Date(s):

Mingpao (30 August 2024) and SCMP (31 August and 7 September 2024)

Application via Internet:

Not Applicable

Advertising Date

30/08/2024