Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love.

That’s what makes us Roche.

The Opportunity

As team member of Roche Services (Europe) Support department, the Senior Administrative Assistant is responsible for:

• Main contact for assisting with business travel administration, helping employees of all RSS Operations with the necessary administration steps before and after travel including for higher management and in case of complex arrangements
  
• Providing assistance to all RSS Operations employees in the matters of business travels, event organization, office related orders
  
• End-to-end organization and management of corporate large and all staff events
  
• Car fleet management, operational support
  
• Travel related administration eg.: hotel reservations, booking
  
• Managing incoming calls and email inquiries in Office Administration related matters
  
• Personal assistance for leadership team
  
• Deal with telephone inquiries when and where possible and reverts them to the appropriate Directors and/or Managers
  
• Supporting purchasing processes, PO creation, vendor registration, contract uploading
  
• Car Fleet management, vendor management
  
• Keep contact with suppliers who are related to the site’s daily life: cleaning team, security team, catering, car fleet etc.
  
• Ensures the smooth operation of daily office activities, including providing office supplies and stationery, ordering snacks and beverages for meetings, arranging lunches, fulfilling errands, handling couriers and mail distribution, managing guest reception and support, and maintaining contact with suppliers related to Roche-Budapest’s daily operations.
  
• When the Office Administration Team Lead is not available acts as back-up for the following tasks and activities:
  
  • GM Support
    
  • Supervise the team
    

Who you are?

• We are seeking an individual with minimum 3 years of related experience in office administration, event management, keeping contact with suppliers and high-level stakeholder management
  
• Strong communication skills in English (written and spoken) are essential. Additional languages a plus, based on region/customer requirements.
  
• Service orientation
  
• Strong communicator/team player
  
• Precise, focused, accountable
  
• High level of organizational and logistical skills
  
• Ability to multitask
  
• Excellent communication in English
  

In exchange we provide you with

• Development opportunities: Roche is rich in learning resources. We provide constant development opportunities, free language courses & training, the possibility of international assignments, internal position changes and the chance to shape your own career.
  
• Excellent benefits & flexibility: competitive salary and cafeteria package, annual bonus, Private Medical Services, Employee Assistance Program, All You Can Move Sportpass, coaching / mentoring opportunity, buddy program, team buildings, holiday party. We also ensure flexibility, to help you find your balance: home office is a common practice (1 office day/week on average, and we provide fully remote working conditions within Hungary). We create the opportunity for freedom in working, where your corporate and private life coexist in harmony.
  
• A global diverse community, where we learn from each other. At Roche, we cooperate, debate, make decisions, celebrate successes and have fun as a team. Our leadership is very focused on people, creating a strong, inclusive culture, so you always have the chance to share your opinion.
  

Please read the Data Privacy Notice for further information about how we handle your personal data related to the recruitment process:
https://go.roche.com/budapest-data-privacy-notice-candidate

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

The Roche Services & Solutions as well as People Support Solutions organisations located in Budapest provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources) and beyond to our Roche colleagues across the EMEA region. Today Roche employs altogether around 2000 employees in Hungary.