Assistant Operations Manager
We are looking to hire someone who is passionate about working for our cause, a people person who is self-driven and excited about leading and managing the dual role of human resources, admin , finance and compliance, communications. Are you willing to walk the extra mile with us and contribute to building the future of the many children who are part of the Universe Simplified Foundation’s Innovative program?
About the Role
The Assistant Operations Manager is responsible for overseeing multiple Tasks and ensuring they are completed within scope, on time, and within budget. The Assistant Operations Manager role is a highly critical role for the day to day functioning of the office. The person will be responsible to lead the recruitment, onboarding/offboarding, and performance evaluations, Oversee office operations, equipment maintenance, and event planning. Coordinate financial processes, audits, and compliance activities. Ensure social media management and funder reports are timely and accurate.
The primary responsibilities include but are not limited to:
HR Processes:

• Fellows/Employees/Interns Recruitment plan as per Program Team's requirement.
• Ensure JDs are created and posted, conduct interviews, maintain outcomes of the interviews/ assessments.
• Ensure and review onboarding and offboarding checklist is followed
• Performance and KPIs measurement
• Work with the reporting manager on the culture and team building initiatives

Office Administration

• Coordinate with and review Admin team's responsibilities.
• Ensure all office equipment and assets are maintained and master files are kept updated.
• Any office maintenance requirements are captured and addressed as per the priority.
• Ensure any collaterals and branding requirements are addressed by the team. (ID cards, cut outs for office, banners, standees, visiting cards etc.)
• Plan and execute office events.

Finance & Compliance:

• Coordinate with the outsourced Finance function for timely monthly checks and updates on Bill, Cash and Salary registers.
• Coordination with the Finance team and external auditors for annual audit report and closure of financials.
• Review and maintain bank statement, interest certificate, minutes, donor documents, hard copies of Bill, Cash and Salary registers
• Monthly/ Quarterly TDS payments.
• PTEC and PTRC payments as guided by the Finance team
• 80G receipt, 10BD and 10BE review.
• Audit related activities and closure of audit with the Finance team.
• Creating financial reports for funders.

Communications:

• Review Communications plan.
• Ensure social media is managed and posts are published as per the frequency set.
• Ensure funder reports are created as per the requirements and communicated.
• Design/review Give India page as created by the team for crowdfunding requirement

** This is not an exhaustive list.
SKILLS & COMPETENCIES:

• Manage and work with the team and external stakeholders.
• Strong ownership, execution and decision taking ability to manage the day-to-day tasks in a timely and efficient way.
• Planner and self-starter, taking initiative and responsibility to ensure desired results and outcomes are achieved.
• Being resourceful and flexible to accommodate the dynamics of a work environment.
• Excellent verbal and written communication skills and networking ability to interact with external stakeholders and rapport building with the team.
• Good documentation skills for data management and being process oriented.
• Ability to organize and prioritize work to meet deadlines.
• Strong work ethics with quality outcomes.

EDUCATION & EXPERIENCE:

• A minimum relevant experience of at least 4 years is preferred.
• Good knowledge of policies, documents and processes.
• Proficiency in MS Office such as Excel, Power Point and Word.
• Basic financial knowledge and budget understanding is required.
• Basic technological knowledge on MS Office.
• Preferred Commerce background.

Position Details
1. Working hours: Monday to Saturday – 9:00 am to 5:00 pm (2nd and 4th Saturdays are off.)
2. Compensation: INR 4 lakhs - 6 lakhs per year
3. Office location: Vaholi village, Kalyan Murbad Road (About 20 minutes from Kalyan station), Thane District, Maharashtra. Candidate should be willing to relocate closer to the office location if living outside of Mumbai.
Google map link: https://maps.app.goo.gl/Wco ZEN3Hr2Qv4j GY6
Application Link: https://forms.gle/hw Hkdk3yx Tz Je AVH7
Please apply directly on the above link. Applications close on 15th October 2024.
To know more about role visit: https://universesimplified.org/work-with-us/assistant-operations-manager/
Universe Simplified Foundation (USF) is a Mumbai based non-profit working to make inquiry-driven, STEM
(Science, Technology, Engineering, Math) education accessible to all. Through their "Innovation Hub" program, USF sets up STEM-based learning hubs within schools and communities for addressing real-life challenges through science and technology. The program is implemented by STEM Fellows; local youth hired from the villages and trained by USF. For more information, you may watch a short video here: https://www.youtube.com/watch?v=Ow Nn CRS5y Kc.
Connect with us on Social Media!
Job Types: Full-time, Permanent
Pay: ₹400,000.00 - ₹600,000.00 per year
Schedule:

• Day shift

Work Location: In person
Application Deadline: 15/10/2024