Indonesia Job Openings

Epiroc AB

General Affair Staff

Jakarta

November 19, 2024

Job Description :

1. Administrative Support

Document Management: Handle documentation related to compliance records. Ensure all documents are organized, up-to-date, and readily accessible.
Data Entry and Record-Keeping: Accurately enter and maintain records
Reporting: Generate regular reports on consumable usage, management review.

2. Coordination and Communication

Internal Communication: Act as the communication hub between departments, Relay messages, organize meetings, and follow up on action items.
External Communication: Liaise with vendors, suppliers, and customers to schedule services, manage orders, and handle inquiries.

3. Financial and Inventory Support

Inventory Management: Track supplies, ensuring that essential equipment parts are stocked and available. Notify purchasing when reorder points are reached.
Budget Tracking: Monitor budget allocations for administrative and operational expenditures.

4. Support to Management and Staff

Calendar and Travel Management: Arrange meetings, travel, and accommodation for management and technical teams.
Training and Onboarding Support: Help onboard new employees by preparing necessary documentation, providing them with required safety materials, and coordinating initial training.
General Administrative Tasks: Handle general office tasks like ordering supplies, answering phones, and maintaining a clean, organized office environment.

5. Continuous Improvement

Process Optimization: Identify areas where administrative processes can be streamlined or improved for greater efficiency.
Data Analysis for Operations: Assist management by compiling data and metrics that support decision-making on equipment utilization, maintenance frequency, and downtime reduction.

Requirements:

Educational background :

Minimum SMA/diploma degree or equivalent with work experience.

Experience :

Minimum 1 or 2 years of working experience

Computer skills must include ability to communicate through Lotus Notes, read and prepare spreadsheets, work with Microsoft word documents, and others
Must be able to effectively communicate in Bahasa and English for oral and written communication

Placement : Jakarta, Indonesia

Epiroc is a global productivity partner for mining and construction customers, and accelerates the transformation toward a sustainable society. With ground-breaking technology, Epiroc develops and provides innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. The company also offers world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Epiroc is based in Stockholm, Sweden, had revenues of more than SEK 60 billion in 2023, and has around 18 200 passionate employees supporting and collaborating with customers in around 150 countries. Learn more at www.epiroc.com.

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