• Assist the Sumatra Regional Senior Manager and the South Sumatra and Aceh Senior Program Lead in overseeing and managing all regional activities, with a particular emphasis on supervising operational excellence within Aceh province. This includes assisting to ensure that project activities align with strategic objectives and are executed effectively.
• Provide reliable data to the Sumatera Regional Senior Manager and the South Sumatera and Aceh Senior Program Lead related to the development and delivering reliable, accurate, and timely reports on project activities, resource utilization, lessons learned, challenges encountered, and key outcomes. Ensure the availability, accuracy, and integrity of all project documentation, including the processing of essential project commitments such as agreements, contracts, work authorizations, and purchase orders. This involves maintaining meticulous records and ensuring compliance with WRI's documentation management standards.
• In Coordination with Grants and Contract Manager to lead the due diligence process for potential partners and sub-grantees, ensuring that all collaborations meet WRI's standards for transparency, accountability, and effectiveness.
• Continuously monitor project performance against contract and sub-grant requirements, providing all necessary data and information to accurately measure and document progress. This includes identifying potential risks and implementing corrective actions by referring to the decision made by the relevant unit or authorized personnel.
• Ensure close collaboration with local stakeholders by establishing and nurturing strong relationships with key district government officials, non-governmental stakeholders, and other relevant parties. This involves representing WRI at local forums as necessary and fostering partnerships that support project goals.
• Support the Regional Leaders and the Aceh team in organizing meetings, workshops, and other collaborative activities.

• Provide comprehensive support to the Sumatra Regional Senior Manager and the South Sumatra and Aceh Senior Program Lead in managing office operations within Aceh province. This includes overseeing day-to-day administrative functions to ensure operational efficiency,compliances, and auditability.
• Ensure the smooth functioning of the office operations by coordinating the operations workflow,, readiness of office facilities and supplies, maintain sufficient operational resource, and maintain effective communications with the team.
• Oversee the office management including setting ideal workspace environment, safety and security policies implementation,, managing office related procurement , and lead the planning process for major expenditures related to facilities and operational infrastructure.
• In coordination with Facilities and Human Resources Team in Jakarta to ensure office facilities are complied with safety, health, and environmental regulations and standards, implement and enforce security protocols to safeguard the office premises, assets, and personnel, implement emergency response plans, including procedures for evacuations, fire drills, and other emergencies situations.
• Tracking and recording all fixed assets and inventory owned by the organization and report them to Facilities Team every 6 months, maintaining records, files, and documentation related to facility operations.
• Support the project needs by facilitating project’s activities in coordination with other relevant operational team.
• Develop and manage operational budgets in consultation with the Sumatra Regional Senior Manager and South Sumatra and Aceh Program Lead. This includes managing expenditures related to occupancy, office services, insurance, IT, legal matters, taxes, and other operational needs, and maintain its compliances with WRI Indonesia and donor’s regulations. Prepare, maintain, monitor, and continuously improve operational systems, processes, and proceduresin accordance with WRI policies and standards.
• Maintain accurate records of the operational budget and expenses, including reconciliation and tracking against projects. Ensure all accounts are accountable and all financial documentation complies with WRI's financial policies.
• Review all payments and expense claims to be submitted to Accounting Unit. Ensure that all items are accountable, coded to agreed budgets and that payments are processed efficiently.
• Collaborate with the Project Operations Specialist to plan and review budgets and expenditures, as necessary. Prepare monthly financial reports and other required data to ensure transparency and accountability.
• Support the project closeout process: turnover of documentation and the development of final financial reports; coordinate with the operations unit to ensure that all closeout activities are completed efficiently; and support in submission of complete and accurate documents in the audit process.
• Assist staff in producing timesheets, travel claims, orders, and other relevant financial documentation to ensure its accuracy and submitted in a timely manner.
• Work closely with the South Sumatra and Aceh Senior Program Lead to manage meeting schedules, prepare agendas, send invitation letters, and collect materials for meetings, speeches, trainings, and conferences. Take minutes as needed and maintain records of proceedings to ensure effective communication and follow-up.
• Perform other duties as assigned by the management, contributing to the overall success of WRI's initiatives in the region.

• Bachelor's degree in a related field, with a strong preference for candidates who have completed coursework in operation management, finance, accounting, and administration, or other related fields.
• Minimum of four years of full-time work experience in a relevant field, with a focus on project operation management, and/or financial . administration (e.g., budgeting, record-keeping, taxation) within development organization.
• Familiarity documentation management standards and compliance, supported with high level of accuracy.
• Ability to identify potential risk and develop proper mitigation with managers’ support
• Experience in orchestrating collective effort in organizing events/project activities
• Demonstrate strong integrity, reliability, and accountability
• A detail-oriented and organized thinker with the ability to juggle multiple andcompeting priorities effectively while maintaining its compliances
• business proficiency in oral and written communication skills, with the ability to articulate complex information clearly and concisely.
• Ability to work both independently and as a collaborative team player, with a strong commitment to achieving project goals.
• Flexibility to travel as needed to support project activities and stakeholder engagements.
• Local candidates are encouraged to apply
• Ability and willingness to travel
• Legally able to work in Indonesia

• Salary that is commensurate with experience and skills
• Competitive and comprehensive benefit package
• Access to the WRI global network
• Opportunity to join and/or get involved in different working groups
• A workplace that strives to put diversity and inclusion at the heart of our work
• A chance to have an impact and to develop your career within a mission driven organization