We require a Document Controller / Contract Administrator to join our team, the position will be site-based in Midleton, Co Cork.
The ideal candidate will have a strong document administrative background, and be experienced managing various administrative tasks in a changing environment. Experience in the construction industry would be beneficial.
Key Responsibilities

• Oversee and manage the document management process for the project in compliance with all quality and Client requirements
• Use of software and electronic documentation system as per project requirements.
• Check documents for compliance with project requirements, and issuances of documents, update registers, and manage all incoming and outgoing documents.
• Ensure all relevant documentation are maintained in the Electronic Document Management System.
• Work directly with the project’s onsite team to ensure the smooth running of the project. Provide administrative support where required; scheduling internal meetings, recording decisions, creating workflows, preparing documentation, monitoring project progress, and coordinating quality controls.
• Ensure the timely distribution of documents and drawings to project teams. Distribute drawing transmittals and submittals to the client.
• Amend documents accurately, communicating and redistributing to relevant personnel where necessary.
• Liaise with contractors and client regarding the management and distribution of essential documents.
• Create templates for future use
• Complete other administrative tasks to support the overall business which may arise.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare ad-hoc reports on the project as required.
• Awareness and understanding of applicable company procedures.

Requirements

• 2 plus years Document Control experience within regulated industries
• Experience with document management systems.
• Proficiency in MS Office
• Well organised, self-motivated, excellent interpersonal and communication skills.
• Construction-related experience would be beneficial.

Job Type: Full-time
Pay: €35,000.00-€40,000.00 per year
Benefits:

• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Midleton, CO. Cork: reliably commute or plan to relocate before starting work (required)

Experience:

• Document controller: 2 years (required)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person