Ireland Job Openings

Cairn

DMS (Document Management System) Administrator

Dublin

FULL TIME

July 29, 2024

Discipline:
Construction & Operations

Job type:
Permanent

Job ref:
004402

Expiry date:
29 Jul 2025

Cairn has an opportunity for a high calibre detail focused Systems Administrator to come in and provide system support on Cairn’s companywide construction document and quality management system. This role includes set up and configuration of new projects, managing user access, and training and troubleshooting with system users.
Key responsibilities:

Assist with setup of new Construction projects by customising pre-formatted template folder arrangements and uploading information to meet project specific requirements
Manage user access, including adding and removing users and configuring permissions.
Creating and editing of folders, forms, and checklists as required
Troubleshoot user issues and respond to helpdesk queries for Cairn staff and our partners
Conduct new user training and offer support or refresher training as needed to the various participants. System uploads should be monitored to identify skills gaps where additional training is needed.
Implementing systems changes and updates and testing new features ahead of release
As the system evolves, liaise with end users to log change requests, as well as putting forward suggestions for system improvements to be implemented
Conduct regular audits of the document management system to ensure the various project specific information is being uploaded in the intended format, to ensure that there is a consistency of information across all sites
Assisting with the compiling and checking of priority site specific information required for transfer at completion stage

The candidate:

Minimum 2-3 years’ experience in an administration role
Experience managing high-volume administrative requirements
Experience working with IT/Quality Systems an advantage, but not mandatory
Pro-efficient in all Microsoft Office applications (Word, Excel, Power Point)
A strong ability to multi-task in a rapid-paced environment where organisation, and a high attention to detail is required
A strong ability to communicate and build relationships across diverse teams
Self-motivated team player but with the ability to work on one’s own initiative
Customer focussed individual with a “can do” attitude

Working with Cairn Homes:
At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that’s ready to support you for whatever life brings.
We are delighted to offer a suite of benefits when you join Cairn which include

Competitive salary
Performance related bonus
Pension scheme with matching contributions
Full health insurance with Irish Life health
Annual salary review
Continuous Professional development (CPD) programme & funding
Paid maternity & paternity leave
Free Cairn annual leave days
Life assurance
Income protection
Employee Assistance Programme with VHI
Tax saver - travel and bike to work
Culture Committee
Talent Development Programmes
Approved Profit Sharing Scheme (APSS)
Company vehicle (role dependent)

The Cairn purpose is to build sustainable communities where people can thrive.
At Cairn, it’s not what we build, it’s why we build. It’s about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world. Building for people, progress, and potential. Because when Cairn build, it’s Built For Good.

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