Document Administrator (Temporary) IR0021 Academic Programmes Academic Dean

• Assist in the setup of document templates, ensuring they align with College standards and regulatory requirements.
• Pre-populate templates with relevant content provided by stakeholders.
• Format documents meticulously, ensuring consistency in style, layout, and adherence to style guidelines.

• Collaborate closely with the Academic Development Project Manager to ensure that all documents are created, reviewed, and finalised within established timelines.
• Monitor the document management process from initial creation through to final submission, identifying and addressing any bottlenecks or issues that may arise.
• Provide status updates to the Academic Development Project Manager and Assistant Registrar, highlighting any areas that may require additional support or intervention.

• Work with the Assistant Registrar to compile and finalise documentation packs for submission to review panels and the Quality and Qualifications Ireland (QQI).
• Ensure that all documents are error-free, well-organised, and complete before final submission.

• Liaise effectively with academic staff and administrative teams to gather necessary information and ensure the accuracy of all documentation.
• Act as a point of contact for document-related queries, providing guidance and support where necessary.
• Collaborate with team members to ensure a smooth and cohesive workflow across all programmes and disciplines.

• Conduct thorough reviews of all documents to ensure they meet the highest standards of quality and accuracy.
• Implement and adhere to quality control processes, identifying and correcting any inconsistencies or errors in documentation.
• Provide feedback and recommendations for improving document management processes, contributing to the continuous improvement of academic programme documentation.

• Microsoft Office and Google Documents Proficiency: Advanced skills in Microsoft Word and Google Docs, with experience in managing large, complex documents.
• Attention to Detail: Exceptional attention to detail, ensuring accuracy and consistency in all aspects of document creation and formatting.
• Communication Skills: Strong verbal and written communication skills, with the ability to convey information clearly and effectively to a range of stakeholders.
• English Language Proficiency: Advanced English language skills, both verbal and written, to ensure clarity and precision in documentation.
• Team Collaboration: Proven ability to work effectively as part of a team, demonstrating flexibility, adaptability, and a collaborative approach to problem-solving.

• Experience: Previous experience in a similar role, particularly within an academic or educational setting, is desirable.

• Free Internal Courses;
• Discounted Fees for Family Members;
• Life Assurance & Disabilities Cover;
• Sports & Social;
• Employee Assistance Programme;
• Employee Discount Scheme;
• Paid sick leave;
• Death-In-Service Benefit.

Full time Fixed Term Contract (Fixed Term) Dublin, Ireland Faculty Management