The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.
Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.

Position:

Role: Event Coordinator
Report to: Event Team Lead
Salary: €35,000
Contract: 12 Month specific purpose contract
Closing Date: 10 September 2024 at 17:00


Post Summary
Reporting to the Events Team Lead, the Event Coordinator will be responsible for the following but are not limited to:

• Work within a busy team to support the development and management of our events which include online webinars, conferences and conferring's
• Use our online systems including cloud-based platforms such as Teams, Quercus and Cvent to set up education events, and our website rcpi.ie to promote bookings.
• Liaise with the Deans of our Faculties and Institutes and other doctors to agree timelines, platform parties and speakers for their events that are tailored to their audiences.
• Oversee the logistics and the execution of the webinars, hybrid conferences & conferring's before, during and post event including:Set up of No 6 Kildare Street where applicable for Events & Conferrings Manage the registration check in process for attendance by delegate.Manage third party suppliers – caterers, posterboard suppliers, Av companies, DHL etc Managing event budgets.Assisting with processing and postage of graduate certificates Provide and circulate evaluation report for each educational event/conferring and summarise into quarterly reports where appropriate Evaluate, review and revise educational/conferring events, including costs.
• Liaise and manage communication with speakers for events and to support these events as they go live.
• Review and edit video recordings for virtual events and conferring's.

Requirements:

The successful applicant will have the following experience in a comparable or education coordination role as well as:

• 2 to 3 years’ experience of working in a team delivering successful events in the education, health or other sectors.
• Excellent administration, organisational and inter-personal skills with attention to detail.
• Strong collaboration and communication skills.
• Proven ability to work well within a team.
• Proven track record of achieving business goals.
• Excellent ICT skills with the capacity to use technology to increase efficiencies in processes to deliver online, hybrid and in-person events.
• Educated to degree level or equivalent

Competencies

• Communication and Interpersonal
• Attention to Detail
• Stakeholder Management
• IT Literacy
• Problem-Solving

Other information:

Why work with us


At the RCPI we value our employees and believe our talented team is the foundation of the Colleges success. That is why we aim to provide them with support and a range of benefits and services to create a work-life balance that suits you.:


Leave: We offer 21 days annual leave with an additional 3-4 college days to all our employees. We also provide support for staff with Maternity, Sick, Parents, and Parental leave.
Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine.
Flexible Hybrid working model: The RCPI offer a flexible 35-hour-a-week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite.
Pension: A defined contribution pension scheme of 3.33% Employee contribution and 6.66% RCPI contribution is offered to every employee upon completion of probationary period.
Flexible Benefit: Pro-rata €1,000 annual flexible benefit upon completion of a successful probatory period.
Life Assurance: 4 times your annual salary.
Learning & Development: We offer CPD options including study leave and unlimited access to Linked In Learning.
Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity. We lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy.


The Royal College of Physicians of Ireland is an inclusive employer and in line with our policies you are invited to disclose any reasonable accommodations you require for applying, interviewing or working with RCPI. Please be assured this information will be treated as confidential and not used for the purpose of selection. If you have any queries, please contact Suzann Donnelly at suzanndonnelly@rcpi.ie.