Locumotion is a Doctor-led Medical Recruitment agency in Ireland, placing GP Doctors for over 20 years. We are the dedicated recruiter of full-time, part-time, and locum GP Doctors for both the National Health Service, Co-op Out of Hours services, Corporate Medical services, and Centric Health.


Title: Administrator
Contract: Permanent Full-Time
Hours: 37.5 hours per week
Working Pattern: Monday to Friday 09:00 am to 5:30 pm
Start Date: as soon as possible
Location: 7th Floor, RSA House, Dundrum Town Centre, Sandyford Rd, Dublin, D16 FC92


Benefits of working with Locumotion:
1. Pension: The company will match a 5% employee contribution every month.
2. Access to our Employee Assistance Programme to speak to an independent trusted advisor regarding any personal issues or challenges.
3. Sick Leave: Upon completion of your probation, the Company will pay a basic salary totalling a maximum of 2 weeks of your contracted hours.
4. GP Visits: All Locumotion employees plus immediate family are eligible for discounted GP visits, in our Centric Health Practices.
5. Indemnity: Indemnity is covered under the Company’s policy.
6. Birthday Day Off
7. Maternity Leave
8. Paternity Leave
9. Flexible working


Purpose of the position:
To support the GP recruitment team – screening, compliance, intercompany payroll support, and onboarding support.


Key Roles and Responsibilities:


Payroll


Management of differing levels of payroll service from PAYE, LLC, and payroll bureau service with doctors as well as internal and external customers.
Responsible for the collection of timesheets and ensuring the correct approval process has been adhered to.
Deal with payroll related queries e.g. payments, timesheets, emergency tax.


Billing:

• 
  Monthly billing reconciliation
• Ensure Locum and Contract placements have been confirmed on the database, ensuring the correct date range & rates are applied, for billing.
• Any unconfirmed shifts are verified and cancelled or confirmed where appropriate.

Compliance:

• 
  Ensure all new and active (currently working) doctors have the correct and necessary paperwork on file, as per compliance criteria.
• Reference gathering and verification.
• Interview scheduling.
• Gathering all compliance and qualification documentation.
• Assisting GP visa applications.
• Garda Vetting liaison officer – GV submissions.
• Immigration liaison officer – AWS & permit submissions.
• Onboarding – clinical and computer induction coordination.
• Maintain the Locumotion database with up to date with all paperwork received.
• Monthly audits to ensure doctors remain compliant and are working within their permissions i.e. medical indemnity allowance.
• Customer Registration – receipt of terms of business.
• Compliance reports for doctors and customers.

Other Duties

• 
  Distributing of posts to doctors.
• Supporting screen calls to determine if doctors meet the criteria threshold, where required.
• As deemed appropriate by the General Manager.

Position Requirements:

• 
  Excellent attention to detail.
• Strong Excel skills, Word, Access, and Outlook.
• Ability to work to deadlines.
• Excellent communication and customer service capabilities.
• Excellent Administration & Organisational skills.
• Flexibility
• Willingness to be a team player and an ability to work on own initiative.

Locumotion is an equal opportunity employer committed to a diverse and inclusive workforce.

Location: On site / Dundrum, Dublin, Ireland
Permanent / Full-Time
Sector and subsector: Medical & Healthcare | Administration
Salary: Competitive Salary