FLUENT ITALIAN AND FRENCH SPEAKERS ONLY
Based in Dublin, TLSE is the Irish subsidiary of a European industrial group (Talbot Industrie) operating in the marine, entertainment and handling markets with a premium niche product portfolio (www.goliath-store.com).
Leader in our markets (European), the distribution of our products is based on a strong partnership with a dense distribution network, and a complete and innovative range of products and services.
Settled in 4 countries, we have offices in France, Italy, Luxembourg and Ireland. With 150 employees spread among several offices, we work daily with multitasking teams in a fast paced and innovative environment.
In this role you will be responsible for co-ordinating office related queries from employees and supporting the Senior Management team with administrative tasks and processes.
If you are a self-starter, enthusiastic and organised, this is a great opportunity to further develop your skills and experience.
Key Responsibilities:
Office management responsibilities:
● Point of contact for general office and facility related queries from employees and external vendors and ensure queries are actioned and resolved.
● Ensure employee happiness with their work environment, especially in regards to office operations & maintenance, creating a strong team spirit.
● Organisation & processing of invoices & payments, and reporting of those as well as managing incoming post.
● Handle administrative tasks related to people management such as advertising new roles and managing interview schedules.
● Welcome new team members and supervise their onboarding.
Admin process management:
● Manage a ticketing systems queue and update customer & supplier information in ecommerce system / ERP / CRM and SRM accordingly.
● Handle follow ups for overdue customer payments.
● Monthly verification of order entries and invoicing.
● Overall management of the CRM (Hub Spot) and SRM (Prokuria); e.g.: Update accounts & contacts, build out new reporting dashboards and process system updates.
● Support Procurement and Customer support teams if needed.
● Run weekly KPI analysis to be shared with management and analyse areas of improvement.
Key Requirements:
● Minimum of 2-3 years’ experience in a similar role
● Excellent organisational skills with ability to multi-task in a busy environment
● Strong communication both written and oral combined with good interpersonal skills
● Proactive approach to problem resolution, with strong attention to detail
● A good work ethic and a positive, can-do attitude in your approach to work
● Excellent computer skills and IT literacy – MS Word, Excel, Power Point, etc
● Familiarity with Hub Spot or Magento is a plus
Job Types: Full-time, Permanent
Pay: €35,000.00-€45,000.00 per year
Schedule:

• Monday to Friday

Experience:

• Office management: 2 years (preferred)

Language:

• French (required)
• Italian (required)

Work Location: In person
Expected start date: 02/09/2024