VN IE-047-2024
Open to Internal and External Candidates
Position Title: Project Assistant, Resettlement
Duty Station: Dublin, Ireland
Classification: General Service G5
Type of Appointment: One Year Fixed-Term, with possibility of extension
Estimated Start Date: September, 2024
Closing Date: 13.09.2024
Context:
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. External and internal candidates are eligible to apply to this vacancy.
Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. Movement Operations Units in various IOM Country Offices, coordinated under the Resettlement and Movement Management (RMM) Division in the Department of Mobility Pathways and Inclusion at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's programmes.
Under the general supervision of the Chief of Mission, the direct supervision of the Head of Unit – Movements and in coordination with the Project Associate, the Project Assistant (Resettlement) is responsible for undertaking movements activities, with the following duties and responsibilities:
Responsibilities and Accountabilities:
1. Undertake compliance activities in an assigned area or areas, such as project monitoring and evaluation, project reporting, project support and/or protection.
2. Assist in the implementation and monitoring of project activities.
3. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
4. Monitor budget; verify availability of funds; obtain necessary approval and update
budget related information.
5. Act as focal point for administrative coordination of project implementation, involving
extensive liaison with diverse organizational units and external parties to initiate
requests, obtain necessary clearances, process and follow-up on administrative
actions, etc.
6. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the
supervisor and suggest remedial actions.
7. Update relevant databases with compliance-related content, particularly in relation to services for vulnerable beneficiaries as overseen by the Operations Associate. Assist in performing quality checks (QC) of compliance-related data in relevant databases while proactively bringing to the attention of supervisors any compliance-related data issues.
8. Draft correspondence on project issues; prepare and update reports, briefing notes,
graphics, statistical tables, presentation and other forms of documentation.
9. Respond to complex information requests and inquiries; set up and maintain
files/records; organize meetings, workshops and training sessions;
10. Participate in meetings and conferences; assist in coordinating implementation
activities with local authorities, partners, United Nation agencies, intergovernmental
and non-governmental organizations, donors and other stakeholders relevant to the
project.
11. Provide support to the Project Associate in relation to a wide range of special projects serving all pillars of Movement Operations in the Region as well as Movement Operations management and IOM Units that are outside of, but support, Movement Operations activities.
12. Demonstrate an in-depth understanding of relevant Movement Operations SOPs and Movements-related systems and databases (including i GATOR, Mi MOSA, SAR and Amadeus), as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA.)
13. Perform other related duties as assigned.
Required Qualifications and Experience
Education

• University degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience; or
• Completed High School degree from an accredited academic institution, with three years of relevant experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Strong computer skills - Word, Excel and Internet
• Strong interpersonal and communication skills.
• Ability to work under pressure with minimum supervision.
• Attention to detail and ability to organize.

Languages

• Fluency in English is required
• Any other IOM official language is an advantage

Required Competencies
Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Accountability – takes responsibility for action and manages constructive criticisms
• Communication – listens and communicates clearly, adapting delivery to the audience
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Other
As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
This post is subject to local recruitment, only persons holding a valid residence and work permit for the Ireland will be eligible for consideration.
How to apply:
Please apply to this job post, sharing your updated CV and motivational message explaining your interest in the role.
Please note that only shortlisted candidates will be contacted for an interview, soon after the closing of the Vacancy.
Posting period:
From 30.08.2024 – 13.08.2024
Job Type: Full-time
Schedule:

• 8 hour shift

Ability to commute/relocate:

• Dublin, CO. Dublin: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• Ireland (required)

Work Location: In person
Application deadline: 13/09/2024
Reference ID: VN IE-047-2024