Receptionist and Office Assistant
Company Profile:
Exertis is the industry-leading distributor of technology products and specialist services in Ireland serving the reseller, retailer and telco channels.
As part of DCC Technology, Exertis Ireland sits in one of four divisions within DCC plc, a FTSE 100 company. We are a global distributor of consumer, business and enterprise products supported by a range of managed services.
We are committed to exceeding expectations through best-in-class customer service and have 30 years of successful relationships to prove it. Our scale and knowledge, combined with our experience across the technology sector, enables us to continue to innovate and deliver market leading services for our partners.
Job Overview:
We are seeking a highly organized and professional Office Assistant to support our leading distribution business in Dublin. Reporting to the Head of Facilities, the ideal candidate will be responsible for directing visitors, managing calls, assisting with administrative tasks, coordinating events and meetings, and providing general office and facility support. This role requires excellent communication skills and the ability to multitask effectively in a fast-paced environment.
Key Responsibilities:
Reception Duties:
1. Answer and Direct Calls:
o Handle incoming calls to the main line efficiently.
o Direct calls to the appropriate departments or personnel.
2. Record Callers and Transfers:
o Maintain a detailed log of callers and successful call transfers.
o Ensure accurate and timely communication of messages to relevant parties.
3. Answer and direct visitors:
o Answer the front door (remotely from desk) and direct visitors to sign in
o Inform staff of arrival of visitor
Administrative Support:
1. General Administrative Tasks:
o Assist with managing schedules, including appointments and meetings for various departments.
2. Meeting Coordination:
o Organize and coordinate meetings, including booking meeting rooms and arranging refreshments.
3. Travel Arrangements:
o Arrange travel and accommodation for staff as needed.
4. Expense Management:
o Handle travel and expense receipts for Directors.
o Ensure timely submission and processing of expense reports for Directors.
5. Office and Facility Management:
o Assist with general office and facility management tasks, including ordering supplies and managing office equipment.
Qualifications:
· Proven experience as a Receptionist, Office Assistant, or similar role.
· Excellent verbal and written communication skills.
· Proficiency in MS Office (Teams, Word, Excel, Power Point, Outlook).
· Strong organizational and multitasking abilities.
· Discretion and confidentiality.
· Ability to work independently and as part of a team.
· Professional demeanor and appearance.
Application Process:
Interested candidates are invited to submit their CV and cover letter outlining their suitability for the role. Only shortlisted candidates will be contacted for an interview.
Location: Dublin, Ireland
Type: Full-Time (Four days in-office, one day WFH)
Job Type: Full-time
Pay: €28,000.00-€30,000.00 per year
Benefits:

• Company pension
• Employee assistance program
• On-site parking
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Reception/Office Administration: 2 years (preferred)

Work authorisation:

• Ireland (required)

Work Location: In person