Blackrock Clinic is the leading and longest established private hospital and clinic in Ireland. Since it opened in the mid-1980s, the clinic has consistently built an unparalleled reputation in new high-tech surgical procedures, medical treatments, and ground-breaking diagnostics.


Blackrock Clinic is now part of Blackrock Health private hospital group along with the Hermitage Clinic, Galway Clinic, and Limerick Clinic, some of the most advanced hospitals in Irish private healthcare. As a JCI accredited hospital, Blackrock Clinic is a progressive and pioneering hospital in which care for the patient is central to everything we do.


Job Title: Recruitment Coordinator
Hours: 37 hours per week


Qualifications: Degree educated in HR/Business or CIPD qualification desirable.

Role Purpose

• To support and coordinate the recruitment process including sourcing candidates guiding managers through from requisition, interview stage to placement and initial starter set up.
• To utilise the candidate management system.
• To process, screen, communicate and handle all pre-employment processes for candidates.
• To provide reports and analysis on recruitment activity on a weekly basis to managers.
• To assist with developing issuing and circulating Recruitment policies and procedures throughout the hospital.
• To build pipelines for specific roles and to focus on sourcing candidates.
• To utilise social media channels to promote and advertise all roles as required.
• To support the HR team in all queries as they arise

KEY RESPONSIBILITIES

• Be the first point of contact on all recruitment issues and provide a quality service to all internal and external stakeholders
• Liaise, schedule and co-ordinate interviews - working directly with candidates and managers to ensure a smooth recruitment process
• Track and update all recruitment administration real time reporting data to ensure its up to date and accurate
• A key player in supporting posting job adverts, CV screening, phone screening, preparing interview packs and sending out interview invites.
• Maintain the Applicant Tracking System to ensure candidate information is up to date and accurate
• Communication with candidates and hiring managers to ensure all queries are answered in a timely manner
• Processing of all pre-employment requirements; co-ordination of the Garda Vetting and pre employment medical process, work permits etc ensuring that references are completed, and all relevant documentation is captured.
• Extending offers and preparation of offer letters, pre-employment and contract or employments
• Preparation, sending and issuing of starter packs to new joiners and ensuring all stakeholders are notified.
• To assist with orientation process as required
• To utilise social media channels to promote and advertise all roles.
• Responsible for general recruitment administration related to current employees and to maintain up-to-date personnel files on all staff both online/paper and to be proficient in the TMS system.
• To work closely with HR colleagues and to work as part of the Human Resources Team providing overall HR support to the hospital
• Assisting with general ad-hoc HR support and projects where needed
• To maintain up-to-date personnel files on all staff both online and paper and to be proficient in the TMS system. To ensure clock in policy is applied and to set up new starters.
• To monitor work permits

COMMUNICATION SKILLS:

• To assist with the production of staff communication including Share Point and developing new methods of communication
• Communicate appropriately with colleagues and other members of the hospital to ensure a quality service is provided to all while constantly striving for excellence in patient/customer care.
• Maintain confidentiality in all transactions
• Provide support to managers giving advice in a supportive and professional manner
• Attend and contribute to appropriate meetings.
• Report all incidents immediately, which may adversely affect a patient, colleague or the Blackrock Clinic.

GENERAL EXPECTATIONS:

• Support the philosophy, objectives and goals of Blackrock Clinic.
• Observe the appropriate lines of authority and policies.
• Maintain strict confidentiality regarding all information involving staff, patients and the activities of Blackrock Clinic.
• Demonstrate flexibility by assisting in all areas of the hospital/clinic as required.
• Participate in developing and providing quality care within Blackrock Clinic.
• Assist in orientation of new personnel.
• Continue to develop personal knowledge and skills and seeks outside educational opportunities.
• Present a professional appearance and conform to the dress, hygiene and infection control policies of the Clinic.
• Is always punctual on duty.
• Flexible attitude to changing work practices.

Why work at the Blackrock Clinic?
At the Blackrock Clinic, we are passionate about our people and believe in their development and growth. As a member of the team you can benefit from:


Competitive salary
Onsite parking
Pension
Annual bonus*
Discounted cafe
Sports and Social club
Employee Assistance Programme
Discounted onsite pharmacy


Please Note:
Job descriptions are a reflection of the present service requirements and may be subject to review and amendments to meet the changing needs of the service. Please note that we reserve the right to close this vacancy early if sufficient applications are received.

Blackrock Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work.


Blackrock Clinic is committed to providing reasonable accommodation when needed. Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process. You can contact us at recruitment@blackrock-clinic.com


It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position, or in the case of critical skills, you must be eligible for a work permit.