Theatre Materials Assistant - UPMC Whitfield

Location: UPMC Whitfield Hospital
Job type: Permanent
Overview of role:
UPMC Whitfield is seeking a dedicated and detail-oriented Theatre Materials Assistant to join our dynamic team. The successful candidate will be responsible for the management and organization of theatre stores, ensuring the efficient and accurate handling of medical supplies. This role requires a flexible, team-oriented individual with experience in a clinical setting.

Primary Duties and Responsibilities:
Key Responsibilities:
Stock Management:
Ensure all empty bins are collected and returned to the main warehouse.
Accurately place replenished bins in designated store locations.
Take full ownership of stock once delivered by the warehouse team to the hospital.
Verify the accuracy and quality of incoming deliveries.
Inventory Control:
Using ERP systems (SAP BYD)
Maintain and update stock and inventory records meticulously on ERP.
Manage the labelling of bin locations and bins for new products.
Track and manage high-value items within the inventory system.
Communication and Coordination:
Act as the primary liaison between Clinical Nurse Managers (CNMs) and the warehouse team and suppliers.
Communicate purchasing requirements and product availability effectively to CNMs.
Collaborate with internal departments to locate missing packages, correct incorrect deliveries, and replace damaged products.
Support and Compliance:
Support the procurement department in standardizing policies and procedures.
Ensure compliance with hospital protocols and standards.
Qualifications:
Previous experience working in a clinical setting, preferably in a hospital environment.
IT Proficient
Strong organizational and time-management skills.
Excellent communication skills, both verbal and written.
Ability to work independently and as part of a team.
Detail-oriented with a strong focus on accuracy and quality.
Proficiency in inventory management systems and software.
Personal Attributes:
Flexibility to adapt to changing priorities and demands.
Proactive and reliable with a strong sense of responsibility.
Ability to handle physical tasks, including lifting and moving stock.

Qualifications & Experience:

Experience in a similar role is desirable but not essential.

Equal Opportunity Statement and Benefits

UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.

Compensation – Competitive pay for the work employees do – base pay, performance related pay and premium pay where applicable.

Benefits – Fully paid maternity and paternity leave for new parents. Competitive Pension Plan, company funded Death in Service Benefit x 3 times. Critical Illness cover for all employees up to the age of 66.

Performance and Recognition – Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.

Work-Life Balance – Enhanced annual leave up to a maximum of 27 days. Flexible working opportunities to support you to work around external family commitments.

Development and Career Opportunities – Opportunities for each employee to reach their career goals through continued learning and/or advancement.

About UPMC

A $26 billion healthcare provider and insurer, Pittsburgh, Pennsylvania-based UPMC is inventing new models of patient-centred, cost-effective, accountable care. Working in close collaboration with the University of Pittsburgh Schools of the Health Sciences, UPMC shares its clinical, managerial and technological skills worldwide through its innovation and commercialisation arm, UPMC Enterprises, and through UPMC International.

Providing high-quality healthcare in the South East since 2006, UPMC’s operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane and UPMC Aut Even Hospital in Kilkenny. Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations at UPMC Whitfield and in Cork, the UPMC Sports Medicine Clinic at SETU Arena, Waterford, TUS Moylish Campus, Limerick, TUS Thurles Campus, Tipperary, and the UPMC Concussion Network. The UPMC Institute for Health is located in Mayo and the Global Technology Operation Centre is based in Kilkenny. UPMC is the Official Healthcare Partner of the GAA and GPA.