Site Name: Italy - Verona
Posted Date: Sep 9 2024

Administrative Assistant

Are you looking for an administrative support role that enhances your project management experience and allows you to support senior leadership in a global environment? If so, this Administrative Support Staff role could be an exciting opportunity to explore.

As part of our Administrative Support Staff you will represent the administrative point of reference as regards administrative aspect for the purchase of goods and services.

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following…

• Administrative management process for the acquisition of services: drafting of contracts, management of accounting and archiving aspects (retention)
• Monitoring of accounting resources in line with the operational plan
• Management of the attendance of the head office functions
• Maintenance and updating of files / trackers related to the monitoring of commitments with Third Parties and Contributions and Donations
• Administrative management of field force access to public institutions

Why You?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• Experience in the role
• Be effective in solving problems and conflicts
• Ability to interact with senior management and high-profile internal and external stakeholders appropriately with confidence and ease.
• Proactivity; Autonomy; Precision; compliance with deadlines
• Mediation skills
• Reliability, control and confidentiality
• Teamwork
• High personal accountability and integrity combined with the ability and experience to influence decision-making at a senior and strategic level.
• Outstanding internal and external communication and interpersonal skills, ability to build relationships of trust
• Ability to synthetize
• Innovative approach
• Fluency in English

Preferred Qualifications:

If you have the following characteristics, it would be a plus:

• Knowledge of ethical and compliance regulation of pharmaceutical sectors

Vii V Healthcare is a company 100% focused on HIV that is majority owned by GSK, a global biopharma organization. As an employee of Vii V, you are part of a team united by a clear mission to leave no person living with HIV behind. Additionally, through our shareholder relationship with GSK, you have access to a range of shared benefits and career development opportunities

Why Us?
At Vii V Healthcare, we will not rest until we leave no person living with HIV behind. Until the 39 million people living with HIV is down to zero, we will continue searching for new ways to limit the impact of HIV.

We are the only pharmaceutical company solely focused on combating, preventing, and ultimately eradicating HIV and AIDS. At Vii V Healthcare, we do things differently. Born out of a partnership between GSK and Pfizer in 2009, with Shionogi joining in 2012, we are determined to help end the HIV epidemic. We are guided by our mission to leave no person living with HIV behind and it is this mission that unites our employees located across the globe. We combine expertise in research, manufacturing, policy and more to push the boundaries of what people think is possible in HIV treatment and care. As a result of our connection with GSK, we are able to draw on their proud history and resources. This means that you would receive all the employee benefits offered by GSK.

Living our mission of leaving no person living with HIV behind means keeping inclusion and diversity at the heart of everything we do - from our breakthrough innovation, to our diverse portfolio of medicines as well as the work we do to partner with HIV communities. Having a diverse team and a truly inclusive culture where we’re all able to be ourselves and feel like we belong will make us an even stronger team, better able to perform as a business and deliver on our mission to leave no person living with HIV behind.

Vii V is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

Important notice to Employment businesses/ Agencies
Vii V does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact Vii V's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to Vii V. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and Vii V. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of Vii V. Vii V shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, Vii V may be required to capture and report expenses Vii V incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure Vii V's compliance to all federal and state US Transparency requirements. For more information, please visit Vii V's Transparency Reporting For the Record site.