Italy Job Openings

Medici Senza Frontiere Italia

Supply Logistics HR Finance Manager (SLAF)

Palermo

FULL TIME

September 18, 2024

Overview: MSF Italy has identified migrant and refugee survivors of torture and other forms of intentional violence (So T) among the most vulnerable and neglected people.
For this reason, since 2020, MSF has developed in the Palermo metropolitan area a program specifically aimed at this target population through a multidisciplinary model of care (medical, psychological, and socio-legal support); until March 2023, the program has been implemented in collaboration with the Azienda Sanitaria Provinciale (ASP) of Palermo and the PROMISE department Forensic Medicine; the socio-legal assistance is strengthened through- the collaboration with the association CLEDU.
From October 2023 two memoranda of understanding have been signed with the Azienda Ospedaliera Universitaria Policlinico (AOUP) "Paolo Giaccone" and the University of Palermo with the aim of strengthening the So T program in both clinical and research components.
The Project also aims to identify So Ts through outreach activities both in formal migrants/refugees' reception centers and informal settlements in the Palermo metropolitan area and beyond, to become a center of referral and provision of specific care for So T.

The Supply Logistics HR Finance manager (SLAF), will plan, coordinate and monitor all technical logistics, supply chain, HR, admin and finance related activities in the project according to MSF protocols, standards and policies, in order to optimize the mission’s response to the needs of the target population and ensure an optimal running of the project.

Responsibilities:

The Supply Logistics HR Finance manager (SLAF):

Logistics:

Ensures and monitors the implementation of logistics activities ensuring compliance with MSF standards, protocols and procedures, and reports to the Project Coordinator or Logistics and Supply Coordinator on the development of the ongoing programs
Supervises, plans and guarantees the first line ICT support, ensuring an update inventory of all the IT assets present in the project
Provides regular reports on activities and logistical technical matters
Ensures installation and maintenance of functional office space(s) and lodging facilities for staff in adequate living conditions
Is responsible for all movements and/or accommodation of staff in the project

Supply:

Ensures implementation and follow up of the processes for local purchases, guaranteeing respect of the policy in place
Supervises & manages administration-related activities, in accordance with the MSF purchasing and payment procedures for the mission

Finance:

Carries out finance-related activities, in close relation with the Deputy Fin Co, ensuring transparency on accountancy as well as coherent information on service supply chain processes
Ensures the update of the expenses in the cash & credit card registers and the codification by Budget lines
Monitors and manages the monthly budget forecast through We Fin Software and manages related budget updates in close collaboration with Project Coordinator and Deputy Fin Co

Human Resources:

In close collaboration with the HRCo, the Personnel Administration Supervisor (PAS) and the Project Coordinator supervises, plans and ensures the implementation of the processes related to the project staff (recruitment, training, briefing, induction, evaluation, development and communication)
Supports the line managers on managing HR (team management, conflict management, stress early detection, communication, meetings) guarantying the smooth implementation of daily activities
Is responsible for the recruitment, follow-up and administrative management of the on-call Intercultural Mediators pool in close cooperation with the Patient Support Supervisor
Coaches and Supervises the Fin/HR Intern

Qualifications:

Education

Essential: secondary education or technical skills in one or more of the following areas: ICT, supply management, logistics, finance, management (business, HR) or administration

Experience

Essential: 2 years of previous working experience in related activities
Highly Desirable: experience both as HR/Fin manager and Log Manager
Desirable: previous experience in humanitarian aid

Languages

Essential: Italian (C1)
Essential: English (B2)

Knowledge

Computer literacy, in particular user level knowledge of Microsoft Suite (Office)

Competencies

People Management and Development
Commitment to MSF Principles
Behavioral Flexibility
Stress Management
Results and Quality Orientation
Teamwork and Cooperation

Position Details:

Contract: Fixed-term contract of 12 months with potential extension. Full-time. Level II of Italian CCNL of Commerce.

Gross Annual Salary: min €35.008 - max €42.010. Salary will be commensurate with the experience of the selected candidate.

Desired starting date: 09/12/2024

Location: Palermo

Deadline for applications: 11/10/2024

Only short-listed candidates will be contacted. Applicants not invited for interview within 2 weeks from the closure of the vacancy may consider their applications unsuccessful.

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