Italy Job Openings

ITility, LLC.

Unit Program Support (RQS)

FULL TIME

August 7, 2024

Overview: Join the ITility team and make a difference! ITility seeks an Unit Program Support to support the United States Air Force in Europe and the program activities at Aviano, Air Base, Italy.

ITility is a Service Disabled Veteran Owned Small Business with a passion to equip our nation’s armed forces and first responders with the very best to empower their missions. From the virtual battlefield to boots on the ground, our people, processes, and performance drive our ability to help our clients protect what matters, now and for generations to come.

At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe.

We Value:

The Drive to Perform Beyond Perceived Limits.
The Desire to Find Significance in All We Do.
The Passion and Compassion That Powers Both.

Responsibilities:

Assist government personnel with oversight of administrative support programs such as task management and inventory of the Automated Data Processing Equipment (ADPE) accounts.
Administer programs and serve as the primary source of information to include the preparation, maintenance, and deposition of required administrative reports and other correspondence.
Assist the commander/director, in accomplishing all necessary internal operations to include administrative training, security, development of organizational operating instructions and regulations, and personnel assistance.
Act as the point of contact for all newly assigned personnel; orient them regarding the basic functions of the organization; introduce them to key personnel, and schedule their initial training/orientation requirements. Propose alternate approaches to management to more efficiently operate programs.
Assist government personnel in planning for and coordinating the implementation and compliance with higher echelon policy and procedural requirements in the area of administration.
Disseminate information concerning new or changed procedures/regulations. Based on administrative support program requirements, determine administrative policies and procedures.
Identify and implement processes that may be improved or made more efficient through application of automated technology or other methods.
Train, orient, and oversees the duties and work products of squadron POCs. Suspense and/or prioritize work. Assign suspenses to all staff personnel to support the commander/director.
Collect, organize, and compile data in order to recommend actions to the commander/director.
Conduct reviews and briefings to government personnel on all facets of management functions with recommended courses of action for resolving problems.
Conduct studies, inquiries, and surveys to determine compliance with program requirements.
Develop and implement procedures to track program status and maintain program health.
Identify and respond to trends of programs and keeps them operating at or above satisfactory levels.
Communicate requirements and provide guidance to squadron members.
Attend required training, meetings, and functions as related to the prescribed unit programs.
Advise the commander/director on policy and execute directives through the establishment of procedures for associated program.
Ensure assigned members are aware of individual requirements established by law and/or policy.
Serve as a unit liaison to the military and civilian personnel offices.
Assist the commander/director in the performance of administrative functions associated with the supervision of military and civilian employees (i.e. coordinating personnel assignments, promotions, and performance evaluation products, etc.).
Monitor personnel action requests; track personnel, manpower, and training transactions as documentation flows through the squadron; and provide status reports to management.
Monitor the timeliness, accuracy, and transmittal of performance reports IAW established guidelines.
Coordinate with appropriate offices and resolve conflicts effecting organizational positions.
Perform other clerical and administrative work in support of the office/organization.
Develop, establish, update, and maintain office procedures and records/files of various types to ensure effective and efficient operation of the office.
Provide advice and guidance to staff in the organization on administrative, clerical, and procedural requirements.
Assist other clerical staff in locating and selecting the appropriate guidelines, references, and procedures for application to specific cases.
Update tracker or suspense files for unclassified documents as required. IAW established procedures prepare, consolidate, submit, and maintain time and attendance.
Assist project officer in making arrangements for command sponsored events ensuring proper protocol is followed.
Requisition office supplies, printing support, and related materials and services. May be responsible for the receipt, control, logging, and safekeeping of classified material received.
Ensure consistency and regulatory compliance by advising the Commander and office staff IAW rules, regulations and policies.

Qualifications:

US Citizen; active Secret security clearance.

ITility is an Equal Opportunity Employer:

ITility is committed to providing a work environment that is non-discriminatory, harassment free, fair, ethical and inclusive.

ITility is committed to the principle of equal employment opportunity, and complies with all applicable laws which prohibit discrimination and harassment in the workplace. ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, age, disability or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility’s offices, client sites, other locations where ITility is providing services, and to all work-related activities.

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