Receptionist (Contracting) Job Description
Key Responsibilities
1. Welcoming Visitors and Clients:

• Greet visitors and clients warmly and professionally.
• Direct visitors to the appropriate departments accurately.
• Provide basic information about the organization and its services.

2. Managing Phone Calls:

• Answer incoming calls in a polite and friendly manner.
• Transfer calls to the relevant departments smoothly.
• Record important notes and messages and redirect them to the appropriate individuals.

3. Handling Correspondence:

• Receive and distribute incoming mail systematically.
• Prepare outgoing mail and deliver it through appropriate channels.
• Record and follow up on requests and correspondence to ensure effective responses.

4. Scheduling Appointments:

• Manage employees' schedules efficiently and systematically.
• Arrange appointments for meetings and interviews according to the appropriate timing.

5. Administrative Support:

• Provide administrative support to the management, including arranging travel and reservations.
• Assist in other administrative tasks as needed.

6. Team Growth and Development:

• Take ownership of personal growth and development by proactively seeking opportunities to enhance skills and expertise.
• Stay updated on industry trends, emerging technologies, and best practices in design.

7. Other Duties:

• Perform additional tasks and responsibilities as assigned or instructed by leadership to support the overall goals and mission of the company.

Qualifications:

• Bachelor's degree in Business Administration or Management Information Systems from a recognized official university.
• Minimum of two years of experience in the contracting field.
• ICDL certificate is an additional advantage.
• Excellent communication skills in both Arabic and English.
• High proficiency in using the computer and its various programs (Word, Excel, Power Point, database, Outlook).
• Ability to work under pressure and in various conditions.
• Excellent organizational and time management skills.

Skills:

• Bilingual communication
• Computer proficiency
• Time management
• Organizational skills
• Administrative support
• Customer service
• Multitasking ability
• Team collaboration
• Problem-solving
• Attention to detail
• Adaptability
• Interpersonal skills

Job Type: Full-time
Application Question(s):

• What is your monthly salary expectation for the role? (Not providing a response in KD results in automatic rejection)

Experience:

• receptionist (in contracting): 2 years (Required)

Language:

• English and Arabic (Required)

License/Certification:

• driver's license (Preferred)