Location:
Luxembourg, Luxembourg

Reference No:
T102624 / Luxembourg

Skills, knowledge, experience required:

• Certified secondary-level education;
• At least 3 years’ post-education professional experience in finance- or procurement-related support tasks including at least two of the specific tasks listed below;
• Experience with common MS Office software, such as MS Word, MS Excel, MS Power Point, etc.;
• Proficiency in English (C1 level or equivalent of the Common European Framework for Reference for Languages (CEFR) in reading, writing and speaking).

Desirable:

• Professional experience acquired in the field of IT procurement in the public sector;
• Knowledge of public procurement rules according to Directive 2014/24/EU or national implementations thereof or alike;
• Certificate/diploma of training in the field of EU public procurement or (private sector) procurement;
• Specific experience in procurement-related activities listed below (in addition to the two required under the Mandatory Experience);
• Demonstrated experience in:
• Working with minimum supervision, being self-motivated, organising own work under stress and tight deadlines while meeting the performance expectations;
• Working in multicultural, multi-functional teams, in a collaborative and constructive manner;
• Demonstrated organisational and communications skills.

Duties/role:

• Preparing procurement documents needed in calls for tenders, such as project reference forms, administrative forms, pricing forms, etc.;
• Performing quality checks on procurement documents (version control, consistency, and completeness) before publication;
• Handling questions received from tenderers and collecting answers from the internal requesters, providing support in finalising the answers before publication (Q&As);
• Preparing for approval by the officer evaluation-related documentation, such as evaluation grids and the evaluation report;
• Preparing and dispatching:
• Communications during the procurement procedure, such as requests for clarifications and award notification letters;
• Debriefing responses to unsuccessful tenderers;
• Participating in tender opening sessions and preparing tendering opening records;
• Organizing meetings;
• Participating in evaluation committee sessions and taking minutes;
• Screening offers with a view to verify administrative compliance;
• Requesting, receiving, and verifying documentation concerning exclusion criteria;
• Providing proactive support to the Procurement Officer(s) in updating, monitoring, and following up on the status of the various calls for tenders;
• Archiving all documentation related to a call for tenders so that the audit trail is ensured;
• Managing and handling the signature of all types of contractual documents where the Head of Division’s co-signature is required either in wet-ink or by electronic means such as qualified electronic signatures;
• Performing any other support tasks for EIB Corporate Procurement Service’s (CFC-PROCUR’s) staff as needed.

Additional information:
Logistics: The EIB will provide office equipment, including PCs attached to the Bank’s network, as well as necessary accesses to internal documents or systems. The Service Provider is not required to provide any IT hardware or software for the execution of the framework agreement/contract.

If you are interested, for further information, please contact the point of contact for this offer.

VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań – Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,

kapitał zakładowy wynosi: 73 852,80 złotych wpłacony w całości, TEL +48 616684500, FAX +48 616684501, www.vectorsynergy.com, info@vectorsynergy.com