Luxembourg Job Openings
Lux-Advisory
Internal Control Senior Consultant
FULL TIME
August 16, 2024
Context
In 2015 our client, a European financial institution, has successfully implemented a comprehensive Internal Control Framework (the “ICF”) aligned with the Basel Committee’s Framework for Internal Control Systems in Banking Organisations and encompassing all areas of the organisation. The ongoing maintenance of the ICF requires a continuous update of the existing internal control documentation, including operating procedures, process flows and relevant risk/control tables, and the development of new internal control documentation for newly established financial instruments, processes, and systems.
The maintenance and improvement of the ICF requires external consultancy services to complement the existing internal resource dedicated to ICF. No project management services will be required.
Mission
The consultant will provide the following services:
The Consultant will be responsible for providing the following deliverables :
The list set out below is agreed between the Parties as indicative only and the Parties agree that it may be updated during the Contract term considering any new ICF process or system implementation activities that may arise. Any such update will be communicated by our client to the Consultant in writing via email and does not require the Consultant’s prior approval or confirmation to be effective:
The Consultant will have the following profile:
The nature and volume of the work suggests a solution comprised of one ICF control specialist in IT. The consultant will be assessed and interviewed. The specific allocation of the work will depend on the specific tasks assigned by the client.
The Candidate’s response should be sufficiently detailed to address and describe the qualifications, capabilities, experience, and approach to cover all aspects of the requirements in accordance with the Terms of Reference.
The Consultants must have the following skill sets:
In 2015 our client, a European financial institution, has successfully implemented a comprehensive Internal Control Framework (the “ICF”) aligned with the Basel Committee’s Framework for Internal Control Systems in Banking Organisations and encompassing all areas of the organisation. The ongoing maintenance of the ICF requires a continuous update of the existing internal control documentation, including operating procedures, process flows and relevant risk/control tables, and the development of new internal control documentation for newly established financial instruments, processes, and systems.
The maintenance and improvement of the ICF requires external consultancy services to complement the existing internal resource dedicated to ICF. No project management services will be required.
Mission
The consultant will provide the following services:
- Operating Procedures Enhancement:
- Conduct comprehensive reviews of existing operating procedures
- Update existing procedures to reflect changes in ICF processes, organizational structure adjustments, or system implementations
- Develop new operating procedures where gaps are identified, ensuring they are fully integrated with the current practices and future directions
- Process and Internal Control Framework Development:
- Perform detailed assessments of current process and internal control documentation
- Update and/or design new process flows with control-risk matrices to align with new process and system implementations or changes
- Incorporate IT Automated Controls (ITACs) and End-User Computing Applications into process flows, following ICF templates and methodological guidance
- Maintain and update relevant reference master files and metadata within Share Point, ensuring accurate and up-to-date documentation
- Perform controls on the accuracy and completeness of the documentation and repositories
- Presentation and Reporting:
- Prepare regular project status presentations detailing the execution, planning, progress, and key improvements of the mission
- At the conclusion of the mission, develop a comprehensive wrap-up presentation summarizing the entire assignment's outcomes, challenges, and achievements
The Consultant will be responsible for providing the following deliverables :
The list set out below is agreed between the Parties as indicative only and the Parties agree that it may be updated during the Contract term considering any new ICF process or system implementation activities that may arise. Any such update will be communicated by our client to the Consultant in writing via email and does not require the Consultant’s prior approval or confirmation to be effective:
- Written Operating Procedures:
- Review, update or develop written operating procedures, where required, to reflect any new ICF processes, changes in the client’s organisational structure, or system implementation.
- Process and internal control design and documentation:
- Review, update and/or develop new process and internal controls documentation (i.e., process flows with control-risk matrixes) to reflect new process and system implementations or changes thereto, including but not limited to incorporating IT Automated Controls (ITACs) and End-User Computer Applications embedded in the processes. This work must be aligned with the ICF templates, and the methodological guidance provided by our client. Control and update the relevant reference master files and metadata in Share Point.
- Regular and wrap-up presentations:
- Regularly prepare a project status presentation including all the relevant details regarding the execution of the mission, planning, progress made and key improvements. Prepare at the end of the mission, a wrap-up presentation including the same items but covering the whole assignment.
The Consultant will have the following profile:
The nature and volume of the work suggests a solution comprised of one ICF control specialist in IT. The consultant will be assessed and interviewed. The specific allocation of the work will depend on the specific tasks assigned by the client.
The Candidate’s response should be sufficiently detailed to address and describe the qualifications, capabilities, experience, and approach to cover all aspects of the requirements in accordance with the Terms of Reference.
The Consultants must have the following skill sets:
- Technical skills:
- More than 6 years and up to and including 8 years of experience in designing procedures, controls and processes
- The Senior Consultant must have experience in defining and documenting IT Application Controls and End-User Computing Applications
- Conducted at least 3 comparable missions in the financial sector
- Experience with RACI matrix and structured allocation of roles and responsibilities
- Excellent knowledge and use of Microsoft Office
- Excellent written and spoken English
- Knowledge of international standards regarding internal controls and fraud risk is an advantage
- Knowledge of international standards regarding Business Continuity is a strong advantage
- Knowledge of local and the EU regulation regarding the financial sector is an advantage
- Soft-skills:
- Excellent communication and presentation skills
- Excellent organizational skills
- Excellent attention to detail
- This position is hybrid (20% onsite in Luxembourg with possibility to perform some activities offsite up to 80%)
- Please send your CV and cover letter to hr@lux-advisory.com
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