The European Investment Fund (EIF) is seeking to recruit for its Client Services – Equity Services - Equity Portfolio Services Unit at its headquarters in Luxembourg, a Trainee – Equity Portfolio Services.
Duration: five (5) months & Starting date: October 2024
Specific Post Environment:
In the context of its Equity activity, EIF provides access to finance to SMEs through private equity and venture capital funds, mainly operating as a fund-of-funds. EIF’s equity activity is funded through both its own share capital as well as funding resources entrusted by third parties to EIF as a manager/advisor (the “Mandates”).
In its capacity as mandate manager/advisor, EIF is under the obligation to carry out ex ante (for new fund investees) and/or ex post (for every fund and mandate portfolio) controls on the equity operations, to ensure that the Mandates are effectively and correctly implemented. In this context, the Client Services – Equity Services is responsible for supervising data input, validating information, and conducting eligibility checks and monitoring of equity transactions. Equity Portfolio Services is responsible for ensuring quality data inflows from operations and quality data usage for operational and business intelligence purposes.
Overall objective:
You will be involved in supporting the team on digital activities in the context of the digital transformation program to various other initiatives of the Client Services Division - Equity Portfolio Services Unit. The primary focus will be on the Robot Processing Automation (hereafter “RPA”) project. In addition, you will be involved in supporting the implementation of the unit’s Process Optimization Plan and in data cleaning activities.
Responsibilities :
Under the guidance of a Senior Officer, the trainee shall contribute to:
For the RPA project:

• operate and manage the robot, monitoring execution and handling exceptions,
• coordinate the implementation of agreed process adjustments improvements,
• provide any other project related support.

For the Process Optimization:

• help implement the agreed changes.
  

For other digitalization initiatives:

• help draft and manage Business Requirements and other documentation,
• prepare files for testing,
• assist in testing of the developed functionalities,
• perform data cleaning,
• provide any other project related support.

Day to day support: Provide ad-hoc assistance to the team.
Expected outcome:

• For the RPA: further streamlining of the RPA process with the aim of increasing the success rate, reducing exceptions, minimizing manual intervention needed,
  
• For the Process Optimization: actively participate in the implementation of the agreed changes
  
• For other digitalization initiatives: take full ownership of all the required testing and data preparation.
  

Qualifications:

• Degree in IT, Engineering, Economics, Business, Science or in a similar field,
• Strong Microsoft excel skills,
• Previous experience with any of the new technologies introduced into unit’s processes (e.g. RPA, analytics, etc.) would be considered an advantage,
• Previous experience with data cleaning would be considered an advantage,
• Good knowledge of project management principles, methods and practices,
• Fluency in English.

Competencies:

• Strong analytical skills and high affinity with numbers, data intensive processes and technology,
• Creativity, and ability to analyze problems from new angles, and to identify and develop solutions depending on the issues to be addressed,
• Capacity to work and prioritize efficiently under strict deadlines and time pressure,
• Proactivity, capability to work autonomously under given objectives and ability to organise own work effectively even under time pressure,
• Good interpersonal skills, open-minded and resilient,
• Attention to detail.

Deadline for applications: Monday, 2nd September 2024


We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.
Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIF Recruitment team Recruitment@eif.org who will ensure that your request is handled.
By applying for this position you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorized disclosure of any information or any damage to the EIB Group reputation.