About Us
SMS Studio is a fast-paced architecture firm based in Brooklyn, NY, specializing in urban residential and commercial properties. Check out more projects on our website at www.smsstudio.us
Job description
We are seeking a dedicated and proactive Personal Assistant to support our Executive Director. This position involves working closely with our Executive Director to provide comprehensive administrative support. Must be experienced in the architecture field and must have knowledge of NYC Department of Buildings codes and zoning. This is a full-time, in person position.The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, reviewing project documents, and planning events, as necessary.
Responsibilities

• Assist in reviewing project documents for the Department of Building approvals, ensuring accuracy and completeness.
• Serve as the primary point of contact for the Executive director.
• Coordinate and schedule calendar appointments.
• Manage all incoming and outgoing communications.
• Draft and prepare correspondence and other documents.
• Maintain organized filing systems, both physical and digital.
• Assist with personal tasks and errands as needed.

Qualifications

• Proven experience as a Personal Assistant or similar role, in the architecture field.
• Must have knowledge of NYC Department of Buildings code and zoning. (Energy code, zoning, ADA etc)
• Proficiency in Auto CAD, Revit and other relevant software.
• Ability to handle multiple tasks while staying organized.
• Excellent communication and interpersonal skills.
• Discretion and confidentiality in handling sensitive information.
• Associate or Bachelor’s degree in Architecture, Drafting, or related field preferred.
• Legally eligible to work in the United States without the need for employee sponsorship.

To Apply:
Please submit your resume, cover letter, and portfolio in a single PDF document to office@smsstudio.us.
Job Type: Full-time
Pay: $18.00 - $28.00 per hour
Expected hours: 40 per week
Application Question(s):

• Do you have 5+ experience in Architecture Field?
• Do you have knowledge of NYC Department of Buildings code and zoning. (Energy code, zoning, ADA etc)?
• Do you have proficiency in Auto CAD, Revit and other relevant software.?
• Do you currently reside in New York City?

Ability to Commute:

• Brooklyn, NY 11206 (Required)

Work Location: In person