• Location: Morocco
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As the office and HR administrator, you will ensure the office is running smoothly and efficiently whilst reporting to the HR Manager. Duties include the management of administrative, operational, human resources, facilities and general office administrative responsibilities, and any other ad hoc tasks to ensure the smooth running of the office. This role is suitable for someone who is looking to gain office experience and is keen to start a career in business administration.

What you will be doing

Office responsibilities:

• Managing office inventory
• Data entry, to include entering CV’s and business cards to the system and scanning and photocopying documents.
• To maintain and develop procedures and systems to ensure the maintenance of manual and electronic filing systems.
• Entering expenses and filing and tracking necessary paperwork.
• Greeting visitors on arrival, providing refreshments, ensuring meeting rooms are kept tidy and professional in appearance.
• Monitor the office and kitchen to ensure that it is kept tidy to promote a safe and smart working environment.
• Answer the phone in a professional manner and redirect calls as appropriate and recording telephone messages.
• Organising company parties and events.
• Be responsible for arranging and coordinating with employees on visa applications and be involved in arranging travel arrangements and itineraries
• Perform general everyday tasks necessary for the efficient running of the business.
• Ensuring suppliers provide the best service and price possible.
• Manage payroll as per the communicated deadline
• Deal with incoming and outgoing post, including assisting with the despatch of information/support.
• To maintain up-to-date records of staff records and administration.
• To be the office focal point, in liaison with the team with regard to maintaining stationery levels and reordering as necessary.
• Coordinating with facility providers to ensure service continuity and respond to office requirements.
• Maintain access control records for Morocco and UK.

HR Responsibilities:

• Managing the personnel records and ensuring all are kept up to date, including keeping accurate records on the company CRM system.
• Assisting the HR Department in ensuring legal and safety requirements are met in maintaining the general office infrastructure, to include supplies and utilities.
• Managing employee life cycle: Onboarding, leaver process, probation records and raising any issues with the relevant manager and HR team
• Supporting the appraisals and review process throughout the year.
• Supporting the HR Business Partner with updating and ensuring correct procedures are followed regarding HR and Corporate Policies, Health and Safety and company compliant systems and processes
• Assisting with training and development administration, including keeping records of staff attending training, forwarding appropriate joining instructions and keeping training records as up to date as appropriate.
• Updating personnel records for all EMEA region
• Handling medical reports and liaising with insurance company to ensure medical reimbursement for Morocco employees.

What you will bring

Qualifications:
Essential

• Good standard of education with a minimum of qualification passes in English and Maths
• Willingness to undertake training and continuing professional development
• One year experience in Admin field

Skills & experience:
Essential

• Good and strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills
• The ability to work efficiently, effectively and productively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail.
• Proven capability as a problem solver with an ability to work individually or as part of a team.
• Evaluates issues and defines solutions
• Good English language communication – spoken and written skills.
• Computer literate with good knowledge of MS Office.
• Be proactive with tasks
• Demonstrates good listening skills.

Desirable

• Experience in and understanding of, working with multinational companies
• Experiences of dealing general administration.

Who you are

• Excellent communication and negotiation skills
• Self-organisation and ability to respond to changing priorities quickly
• Strong organizational skills
• Team player with the ability to self-motivate and work under own initiative
• Attention de details
• Ability to multi-task
• A willingness to travel on a regular basis and work the required hours.
• A willingness to provide necessary daily support to the team and properly manage priorities.
• Organisation and problem-solving skills

Where you will work

For many people, their image of Morocco is based on black and white Hollywood movies. The reality is different, particularly in Rabat where our Moroccan office is located. This modern city sits where the Bouregreg River meets to warm Atlantic Ocean with many fantastic beaches. Small wonder that the Rabat office is high on the list for Sondrel staff to visit and even relocate to!https://www.sondrel.com/careers/where-were-hiring/rabat-morocco

Why Sondrel

At Sondrel we are encouraged to think differently, take on innovate and challenging projects and we’re trusted to make independent decisions to progress our own careers in the way that we want. We pride ourselves on being specialists in what we do, collaborative in our approach and we’re hugely passionate about driving the technology for So C design.
We have teams across the globe which means there is opportunity for both domestic and international travel and the chance to network with some of the most highly skilled and knowledgeable engineers in the industry. Sondrel allows you to enjoy your work by having an autonomous environment built on trust, dependability and integrity as well as having a hybrid work environment catered to individual needs.
As we continue to grow, we are looking for bright individuals who are proactive in what they do, enjoy a challenge and have a desire for continuous learning experiences because, at Sondrel, no two days are ever the same.

What you get

• Competitive salary
• Discretionary Annual Bonus
• 25 days annual holiday
• Public and Religious holidays in addition to annual leave
• Hybrid, flexible work arrangements
• Maternity Leave
• Medical coverage

Inclusion

Sondrel are proud to be an equal opportunities employer. We recruit people from varied backgrounds because it makes our team stronger, and we provide an inclusive workplace because growing in partnership is what makes our team great. We do our best to provide fair opportunities to everyone and we want to hear what you need to grow with us.