Newmark are seeking a Facilities Coordinator, to join our Netherlands team and provide facilities and office support to a 7,000sq ft corporate co-working office in Utrecht, Netherlands.
The Facilities Coordinator is responsible for delivering office management services ensuring the efficient operation of the office environment, which doubles as a showroom and co-working space. The Facilities Coordinator will maintain an organized, welcoming, and functional workspace for all users and visitors.

• Single Point of Contact Management: Provide a consistent and reliable point of contact for all users and visitors, managing inquiries, facility-related invoicing, and reservation assistance.
• Reception Services: Oversee front desk operations including guest welcome and direction, management of entry procedures, and liaison with security services for visitor announcements.
• Event and Meeting Coordination: Organize and facilitate office events, meetings, and conferences, including logistics, scheduling, and resource allocation.
• Office Maintenance and Cleaning Services: Coordinate cleaning schedules and maintenance activities to ensure office spaces, including meeting rooms and communal areas, are well-maintained and presentable.
• Mailroom and Deliveries Management: Handle the processing of incoming and outgoing mail and parcels, ensuring timely distribution and dispatch.

Skills, Education and Experience:

• Degree or further education in business administration, facilities or related field desirable
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to manage time effectively and prioritize tasks.
• Strong interpersonal skills with the ability to create a welcoming atmosphere
• Office management or a related role.
• Experience coordinating events and managing office facilities is preferred.
• Prior experience in a technology or hardware company is a plus.
Prior experience in facilities or property management is a plus.

Working Conditions: Normal working conditions with the absence of disagreeable elements.
Note : The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

• Single Point of Contact Management: Provide a consistent and reliable point of contact for all users and visitors, managing inquiries, facility-related invoicing, and reservation assistance.
• Reception Services: Oversee front desk operations including guest welcome and direction, management of entry procedures, and liaison with security services for visitor announcements.
• Event and Meeting Coordination: Organize and facilitate office events, meetings, and conferences, including logistics, scheduling, and resource allocation.
• Office Maintenance and Cleaning Services: Coordinate cleaning schedules and maintenance activities to ensure office spaces, including meeting rooms and communal areas, are well-maintained and presentable.
• Mailroom and Deliveries Management: Handle the processing of incoming and outgoing mail and parcels, ensuring timely distribution and dispatch.