New Zealand Job Openings

Victoria University of Wellington

Senior Administrator / Executive Assistant

Kelburn

August 27, 2024

Location: Kelburn
Type: Contract
Post Date: Tue Aug 27 04:05:43 2024
Ref: 1879

Are you interested in a fixed-term, part-time role for 11 months?
Can you manage your own workload which at times may have conflicting deadlines?
Do you have a full NZ Drivers Licence and can provide comprehensive executive support to senior leaders?

Kōrero mō te tūranga - About the role
Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae/Kaiāwhina Matua - Senior Administrator/Executive Assistant to join Te Kāuru - Ferrier Research Institute on fixed term, part-time contract for 11 months. In this role you will be responsible for operational tasks needed for our Kelburn team. Secondment will be considered and shared FTE with another department in the university.
Key Responsibilities:

Manage the daily operational administration of the 'Synthetic and Chemical Biology' team in Kelburn.
Provide executive assistance to the Deputy Director.
Manage day-to-day finances, including invoicing, staff expenses, and journal processing.
Support the Institute Manager with Human Resource administration for the Kelburn team as required.

Ō pūmanawa - About you
You will be a self-motivated, flexible and organised individual who can develop and maintain excellent working relationships with all staff in Te Kāuru - Ferrier Research Institute.
You will have the ability to work independently as well as part of a team, communicate within Te Kāuru - Ferrier Research Institute and with external collaborators and clients. You will demonstrate self-management and good people skills, like problem-solving and attention to details. This role is busy, challenging, rewarding and interesting for the individual with the right attitude and motivation.
Key Requirements:

Demonstrated experience in a senior administrative role in a complex work environment.
Ability to provide executive support, including diary management, travel arrangements, document preparation, and communication management.
Human Resourcing, and financial management experience is desirable.

Ētahi kōrero hai āwhina i a koe - Why you should join our team
Our team is fast paced, likes sharing ideas, and working in a collaborative style. This team also takes pride in providing a friendly, collegial and supportive working environment. We are a team that value professional development and we enjoy supporting each other.
There are many benefits to working at Te Herenga Waka - Victoria University of Wellington, including being part of New Zealand’s top research university.
Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Anette Klaassen, Institute manager (anette.klaassen@vuw.ac.nz). But applicants should follow all steps listed below.
Role Description – Click here to see further information, including salary information.
Close Date for Vacancy: 10 September 2024. Applications will be reviewed as they are received and we may progress with suitable applicants prior to the application closing date. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications from recruitment agencies are not accepted.
Important - Application Steps and information
Download and complete the University Application Form, (Mata Ahupae/Kaiāwhina Matua - Senior Administrator/Executive Assistant, #1879). Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter, and the University application form) using the “CV/Resume” button.
If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.

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