Pakistan Job Openings

Ipas

Program Manager

Islamabad

FULL TIME

August 19, 2024

Job Summary:

Ipas is an international non-governmental organization (INGO) which works to assist the Government of Pakistan in achieving the country’s commitment towards the Sustainable Development Goal 3 (good health and wellbeing). Founded in 1973, Ipas is a pioneering global organization that developed the manual vacuum aspirator technology for safe uterine evacuation, which is endorsed by the World Health Organization and by various countries including Pakistan. In Pakistan, Ipas seeks to support the government and development partners’ efforts to reduce maternal mortality and morbidity associated with complications due to unsafe practices. It collaborates with provincial governments to provide technical assistance and support for strengthening the public and private healthcare system.

Ipas Pakistan seeks the services of a seasoned Program Manager with a successful record of program management in the development and/or humanitarian sectors, ideally having worked in initiatives that address sexual and reproductive health (SRH) needs and sexual and gender-based violence (SGBV). The ideal candidate will be passionate about Ipas’ mission, vision and core values and have the capacity to lead excellent project execution, budget management, reporting, partner and stakeholder management. Success in this role will depend on attention to detail, determination to achieving project targets on time, taking initiative, a proactive approach to risk management and troubleshooting and strong communication skills. This is project-based position to lead a new humanitarian project that seeks to address SRH needs in areas prone to climate-induced disasters, particularly to provide access to family planning and postabortion care services in low-resource settings.

Place of Performance: Ipas Pakistan Country Office, Islamabad

Primary Responsibilities:

Program Delivery

Develop, regularly monitor progress and lead the program implementation plan.
Coordinate with the internal resources and stakeholders to ensure the quality, on-time and on-budget execution of the program activities.
Ensure that all program deliverables are delivered on time, within the scope, timelines, and budget.
Manage third-parties such as local implementing partners and consultants for the timely delivery, reporting and adherence to compliance requirements in line with the specified scope of work and sub-award agreement.
Integrate sustainability including social and gender inclusion, environmental and economic aspects into program cycle.
Monitor program progress ensuring that work packages are being executed properly
Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management so that maximum benefit to partner(s) and other stakeholders is achieved.
Coordinate with internal and external stakeholders, including the third-party consultant for developing Ipas’ emergency preparedness and plan (EPP) for addressing SRH needs particularly safe PAC and FP in humanitarian crises.
Represent the program success and lessons learnt in external forums as assigned by the supervisor or the CD.

Financial Management

Keep track of budget vs. expenditure analysis to timely address issues and take corrective action where required.
Work in close coordination with the Finance team to ensure that timely and accurately financial reports are prepared for the program.
Ensure program compliance with Ipas’ financial management, procurement and other applicable policies, guidelines and procedures.
Manage expenditures against the budget (based on accurate financial reports).
Closely review financial reports provided by local implementing partners and consultants in line with agreed contracts and narrative progress reports and/or deliverables.

Quality assurance

Ensure compliance with Ipas’ quality of care standards and the Sphere standards for humanitarian response and coordinate with the Health Systems unit, Tex and others as required to provide technical support to the program activities where required.
Undertake frequent field visits and perform spot checks on program activities for real-time implementation support.
Document observations and recommendations for improving program performance to achieve the intended outcomes.
Promote innovation and learning in the program activities.
Facilitate an after action review of the program as required.
Coordinate with the Research, Monitoring and Evaluation (RME) team for the effective monitoring and evaluation of this program as per orgonsztional requirements.
Follow-up on the recommendations provided by RME and Health Systems for ensuring quality.
Coordinate quality reviews of the program documents./

Reporting and Documentation

Maintain an up-to-date record of the program documentation in line with the Ipas Record Retention Policy.
Prepare and issue monthly, quarterly and final program reports to management.
Prepare need-based reports and presentations for external stakeholders and government authorities, subject to prior review and approval of the supervisor and CD before submission.
Ensure timely data collection and means of verification of program activities are uploaded in the Ipas database.
Provide routine oversight and analysis of program data to management.
Coordinate closely with Finance and Admin team to ensure program activities and record-keeping complies with audit requirements.

Travel: 50% travel would be required for Program Manager position.

Other

The role of the Program Manager is not restricted to the above and s/he may be asked to perform other duties as directed by supervisor and CD.

SELECTION CRITERIA

Education

Required:

Bachelors’ degree in social sciences, development studies, public health, or in program management

Desired:

Masters’ or post-graduate qualification in a related field
Professional training certification in humanitarian response, preparedness, DRR, Sphere standards or M&E
Diploma or professional training certification Project Management (e.g. Prince2 or PMI, etc.) is desirable.

Skills and Experience

Required:

At least 10+ years of overall experience in Program Management.
Previous experience in the humanitarian field, grant management and reporting.
Skilled in using program management tools
Excellent report writing skills
Excellent presentation skills
Budget monitoring experience
Strong understanding of working in partnership with other organization's
External representation skills
Ability to coordinate with team
Ability to work independently with minimal supervision and creatively in a multicultural context
Strong communication and analytical skills
Ability to work efficiently under pressure

Desired

Prior experience of working in programmes to address SRH and SGBV issues.
Subject-matter expertise in SRH or SGBV
Experience of supporting the development or implementation of EPP.
Good facilitation skills
Familiarity with Sphere standards
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