Request for Quotes (RFQ)

Issued on: August 30, 2024
Solicitation Number: PI-BID/BHF/AUG-2024/123
For: Supply & Installation of Solar System for CMW TAY
Quotes Deadline: September 06, 2024 (5:00 PM)
Background
Pathfinder International currently seeks a firm to supply the below items.

• Detailed Specifications are in ANNEX B: Bid Submission Form

Conditions
Quote Guidelines and Instructions
Please submit all quotes on company letterhead, using the Bid Submission Form in Annex B. All quotes must be valid for a minimum of [30] days and include a photo of the item requested.
Any deviations from the specifications should be noted clearly on the quote.
In addition, the cover page must include the following information:

• Business name, address, telephone and email
• Contact information.
• Type of Business
• Signature of authorized individual

Selection Criteria
Offeror’s meeting the PASS/Fail will be evaluated on below criteria.
Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:
Supplier with a technically compliant offer and lowest CIP cost will be awarded [80] points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.
The requested item shall be ready for shipment within 2 weeks of issuance of contract. No credit will be given for earlier availability date. All bidders submitting a quote that meet the acceptable range shall receive [20] points. All other bidders scores will decrease by 1%.
Preference will be given to suppliers that are able to quote all items, however; multiple or no awards may be made.
Payment Terms
Payment will be made net 30 of commercial invoice and receipt of a Goods Receipt Note from end user.
GST Compliance
The project is eligible for a sales tax exemption. GST amount will be withheld, an exemption letter will be provided within 90 days upon receipt of the invoice. If the exemption letter is not provided within this timeframe, the withheld GST amount will be paid upon completion of the USAID compliance timeline of 90 days.
Inquiries
Please send your queries at procurement-bhfa@pathfinder.org by 3:00 PM Pakistani Time September 03, 2024, with a subject line: PI-BID/BHF/AUG-2024/123-Supply & Installation of Solar System for CMW TAY
Terms
Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.
Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.
The resulting Purchase Order is subject to the Terms and Conditions in Annex A.
Thank you,
Procurement Department
Pathfinder International

Apply By:

Quotes Deadline
All written responses to this RFQ must be received by Pathfinder no later than [5:00 PM for physical submission to the following office address] (Pakistan time) on September 06, 2024. The solicitation number indicated above must be included on the envelope. A maximum of two envelops are permissible: one for technical documentation and one for financial details.
Solicitation: PI-BID/BHF/AUG-2024/123- Supply & Installation of Solar System for CMW TAY
Attention: Procurement Department
Office Address:
2nd Floor Olympus Mall,
F-11 Markaz, Islamabad