JOB RESPONSIBILITIES:
As a Biller
· Validates the details/contents of Repair Order encoded by the Service Advisor in the system (Yana). Ensures price and discount are consistent with the approved SRP and discount rate. Prints the Billing Statement from the system.
· Prepares and prints the Parts Sales Invoice from the system the accessories sold based on the advice of Sales/Service/Customer Relation Department.
· Compiles and transmits Repair Order, Billing Statement and Parts Sales Invoice to Service Department, Customer Relation Department and Finance Department.
· Monitors unpaid Billing Statement and Parts Sales Invoice and coordinates with Accounting Assistant - Aftersales as the basis to prepare the Statement of Account for fleet accounts.
As Cashier
· Receives payments from clients and prepares corresponding Official Receipt, Collection Receipt or Provisional Receipt.
-For sales of vehicle, coordinates with Sales Department the complete name,
address and TIN number of the customer to properly apply the downpayment
and full payment to appropriate Vehicle Sales Invoice.
-For service transaction, applies the full payment of the customer. Generates
the Gate Pass from the system and gives copy to Service Advisor.
-For outstanding Provisional Receipt, asks for validation from Finance Manager
of deposit made before issuance of corresponding Official Receipt or Collection
Receipt.
-Confirms accurateness of Form 2307, Withholding Tax Certificate, from clients
before issuing Official Receipt/Collection Receipt. Submits Form 2307 to Senior
Accountant. Generates Daily Collection Report from the system summarizing
the official receipts and collection receipts issued and completes the nature of
transaction such as cash, credit/debit card, or check transaction. Performs daily
cash count with Accounting Supervisor/Accounting Assistant.
· Prepares deposit slip for all collections made (cash and check) and transacts with Metrobank representative. Updates and keeps a logbook for monitoring of cash/check transmitted to Metrobank representative.
· Settles daily credit card transactions. Updates summary of POS transactions (BDO, Metrobank, Pay Maya and GCash)
· Compiles used official receipt and collection receipt with corresponding deposit slip/ POS receipt and transmits to Accounting Assistant for checking and recording.
As Accounting Reporting Staff
· Generates from the system and completes the Sales Book - Parts and Sales Book - Service.
· Prepares Summary of Daily Collection with details.
· Prepares Summary of POS (BDO, Metrobank and Paymaya) and Gcash usage showing the following:
-Gross amount paid by the client and corresponding bank charges and withholding tax
-Reconcile the daily total transaction per POS with the actual amount credited
to AMC bank account to ensure all collections thru POS are complete
· Monitors and coordinates with Finance Team the binding of books in quarterly basis.
· Monitors the completeness of used and unused Official Receipt, Collection Receipt, Provisional Receipt, Billing Statement and Parts Sales Invoice and coordinates with Purchasing Personnel to process Purchase Order to print new series of Official Receipt, Collection Receipt, Provisional Receipt, Billing Statement and Parts Sales Invoice.
· Assists Aftersales Finance Team in monthly inventory vehicles and parts count specifically the Fuso inventory.
OTHER RESPONSIBILITIES
Perform other official duties as assigned by the Service Manager and by the Senior Managers of the organization.
Job Type: Full-time
Pay: Php13,000.00 - Php15,000.00 per month