Philippines Job Openings

Philippine Span Asia Carrier Corp

Freight Documentation Associate

Davao

FULL TIME

September 19, 2024

The Freight Documentation Associate/Assistant is responsible in creating and updating all the booking for outgoing cargoes, making Bill of Lading (BL), manifest
Match Code Management
Ensure the 100% accuracy of all client’s information to Netsuite and Softship
  • Receive the Customer Information Sheet (CIS) from the Sales Team.
  • Check and verify the information listed on the CIS.
  • Request match codes from Sales Specialist, claims and accounting.
Master Data Management
Ensure that the information is updated and reflected in the Qlik system.
  • Coordinate with the Sales Support Team, Sales Specialists, Document Support, and Collection of the information to be included in the softship master data.
  • Update the information and ensure accuracy of it.
Tariff Rates
Responsible for updating the tariff rates and ensure based on the information from the received.
  • Received information of the changes in the tariff rates.
  • Update the tariff rates in the softship.
Core Functions:
Duties & Responsibilities:
Match Code Management
Ensure the 100% accuracy of all client’s information to Netsuite and Softship
  • Receive the Customer Information Sheet (CIS) from the Sales Team.
  • Check and verify the information listed on the CIS.
  • Request match codes from Sales Specialist, claims and accounting.
Master Data Management
Ensure that the information is updated and reflected in the Qlik system.
  • Coordinate with the Sales Support Team, Sales Specialists, Document Support, and Collection of the information to be included in the softship master data.
  • Update the information and ensure accuracy of it.
Tariff Rates
Responsible for updating the tariff rates and ensure based on the information from the received.
  • Received information of the changes in the tariff rates.
  • Update the tariff rates in the softship.
Administrative Function
Ensure that all the contracts and other administrative documents are kept.
  • Ensuring the agreed rates are signed by the customer and all breakdowns are correct based on tariff rates per destination.
  • Assisting the National Key Account Manager / Sales Specialist (Luzon, Visayas, Mindanao) in uploading the documents
  • Ensuring all legal papers are updated needed for bid and agreed rates are secure.
  • Leading and taking the minutes of meetings in Sales and Operation weekly and following up the concerns to address.
JOB QUALIFICATION & SPECIFICATION
Educational Background:
  • Candidates must possess at least Bachelor's Degree in Marketing, Communication, Business Studies, Administration, Marketing or equivalent.
Years of Related Experience:
  • Minimum of 2 years work experienced in customer service and sales operation in shipping, transportation and logistics.
  • Experience in managing a team.
Skills Required:
  • Customer Service and relationship building skills
  • Problem solving
  • Flexible
  • Strategic and analytical thinking skills.
  • With result-oriented mindset
  • A deep understanding of the industry in which the organization operates
  • Organizational, planning and time management skills.
  • Diligent with great attention to detail.
Behavioral and Interpersonal:
Qualities:
  • Accepts correction and constructive criticism.
  • With high levels of honesty, integrity, reliability and commitment.
  • With high sense of urgency
  • Can easily adapt into a fast-paced working environment
  • Non - compromising work standards, integrity and ethical practices
  • Works well under pressure
  • Team oriented
Other Requirements:
  • Full Time Position.
Job Type: Full-time
Pay: From Php462.00 per day
Schedule:
  • 8 hour shift
Supplemental Pay:
  • 13th month salary
  • Overtime pay
Application Question(s):
  • Expected Salary
  • Notice Period:
Experience:
  • Freight documentation: 1 year (Preferred)
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