The Administration Officer performs administrative tasks to support all departments in the branch,
handles front desk operations, maintains proper facilities management at Boecker, assist in all office
supplies purchasing and manage all travel arrangements.
Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor
insurance, etc.).
Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and
travel arrangements.
Maintains records of administrative, purchase, maintenance and repair expenses.
Develop necessary administration policies and procedures.
Coordinate with internal stakeholders on office and accommodations budget.
Solve and follow up on office and accommodation’s requests and maintenance issues.
Arrange office space and desks distribution.
Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel
costs, and recommend suitable suppliers.
Perform administrative and support duties to all departments when needed.
Source and negotiate with vendors for goods and services, to get the best possible quality, price, terms
and service guarantee.
Review requisitions to ensure appropriate approval and respect of assigned department’s budget.
Receive purchased items and check quality, quantity and specifications.
Sustain proper inventory levels of office supplies.
Handle and follow up on claims to suppliers for defective items, shortage, or missing parts.
Review purchasing reports and data received from Finance and Accounting team and take appropriate
action when necessary.

Requirements:

• Bachelor’s degree in Business Administration, or equivalent
• At least 2 years of experience in Administration / Logistics / Procurement
• Computer Knowledge: Microsoft Office
• Must be locally available in Qatar
• Proficiency in English is a must
• Driving License is a must

This job has been sourced from an external job board.
More jobs on https://www.qureos.com/