Romania Job Openings
Expleo Group
Legal Operations Officer
Bucharest
FULL TIME
October 3, 2024
Overview:
Expleo is a global engineering, technology, and consulting service provider that partners with leading organizations to guide them through their business transformation, helping them achieve operational excellence and future-proof their businesses.
Expleo benefits from more than 50 years of experience developing complex products in automotive and aerospace, optimizing manufacturing processes, and ensuring the quality of information systems. Leveraging its deep sector knowledge and wide-ranging expertise in fields including AI engineering, digitalization, automation, cybersecurity and data science, the group’s mission is to fast-track innovation through each step of the value chain.
With 19,000 employees and a worldwide presence in 30 countries, our global footprint includes excellence centers around the world. We are in Romania since 1994 and currently counting 1700 colleagues. #LI-AC1
Responsibilities:
Resource Management
- Design, implement and manage a comprehensive program that includes outside counsel, vendors and managed services as appropriate with the aim of maximizing value and improving predictability, including negotiation of rates and fee arrangements
- Run dynamic RFPs where appropriate and negotiate alternative fee arrangements for projects with predictable scope, and develop pricing models and templates for use across the department
- Collaborate with external counsel and vendors to establish long-term, value-driven relationships, continually optimizing performance, efficiency, and cost-effectiveness
- Analyze outside counsel billing practices against departments outside counsel guidelines to manage spend and ensure vendor compliance, and maintain best-in-breed guidelines
- Design, formalize and implement an invoicing process for the L&BA Team.
- Monitor the invoicing and payment process, in close connection with Finance, and interface with the external counsels in this respect.
- Handle all invoicing administration issues including audit, review, and processing outside counsel or vendor invoices. Leverage internal tools to streamline invoicing processes and improve efficiency.
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- Design, Manage and continuously improve the department’s document management system.
- Work closely with the team to develop, implement, maintain and refine forms, playbooks, guides, guidelines, research files, FAQs, policies, processes, procedures and other knowledge management tools.
- Ensure that the legal team and other stakeholders are adequately trained in the use of knowledge management systems, ensuring broad adoption and efficient use.
- Gather feedback from users to continuously enhance the knowledge management systems and self-service solutions.
Legal Technology
- Evaluate, implement, and train staff on software tools and other legal department technology solutions to support the legal department's operations (e.g., contract management, corporate governance systems, knowledge management).
- Stay abreast of latest legal technology developments and assess capabilities of solutions relevant to areas such as contract management, content management, IP management, policy management, business process management, e-signature, board management, e-discovery, litigation holds, compliance management and subsidiary management
Data Analysis
- Define, revisit and monitor KPIs and other metrics to measure and enhance performance
- Collect data on internal activities and prepare statistics, charts, graphs and other summaries
- Analyze Monthly report & KPIs
- Partner with the company’s Digital team to build a visual, interactive business intelligence dashboard for department leadership to facilitate data-driven strategies
- Ensure data integrity and accuracy in all reports, charts, and dashboards to provide reliable insights for strategic decision-making
- Experience in Legal operations – 2 years minimum
- Understanding of the Legal & Compliance environment
- Experience with legal technology is an asset: implementation and deployment of IT tools (CLM, Vendor Management or other corporate tools), with a focus on driving operational efficiencies
- Ability to analyze data and drive data-driven decisions
- Experience in process design and optimization
- Ability to work independently, with a strong professional ethic
- Strong interpersonal skills with the ability to work collaboratively with multi-disciplinary team
- Fluency in English required, French desirable but not mandatory
- Excellent verbal and written communication skills
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