Line of Service
Internal Firm Services
Industry/Sector
Not Applicable
Specialism
IFS - Internal Firm Services - Other
Management Level
Associate
Job Description & Summary

Office Management
Meetings & Events Support
Job title: Meetings and Events Consultant
Level: Associate
Reports to Meetings and Events Operations Lead
Location:Saudi Arabia

Position summary:

• The Meetings and Events Consultant plays a pivotal role within the Operations team, overseeing all Meetings and Events bookings primarily in the KSA region, though they also need to be familiar with other ME regions. Oversee day-to-day venue sourcing operations, including:
• Monitoring and managing inbox communications.
• Consult with event planners early on to understand their objectives, preferences, and budget limits.
• Ensure compliance with Pw C policies from pre-approval to post-event processes. Negotiate with vendors/suppliers to secure cost-effective services without compromising quality.
• Ensure compliance with Pw C rules throughout pre-approval to post-event processes.
• Handling contracting processes Notifying event planners about govt/hotel/event permits and important deadlines.
• Assisting with event logistics, arranging site visits, and rooming lists if needed. Facilitating vendor management, LPOs, and vendor registration.
• Managing invoicing and reporting to finance. Ensuring timely submission of documentation throughout the sourcing process as required.
• Ensure adherence to SLAs and provide coverage when necessary.
• Provide expert advice on event concepts, themes, and logistics, ensuring seamless execution and adherence to SLAs, maximizing value, and optimizing budgets.
• Stay current on market trends, initiatives, promotions, and sustainability programs and ensure claiming rewards points.
• Primary duties and responsibilities
• Financial Drive cost efficiencies in Meetings and Events processes.
• Track and report savings made within the Meetings and Events team.
• Obtain revised LPOs and event planner approval to ensure TAX-compliant invoices before processing payments.
• Ensures meeting and event payments adhere to SLAs, contain a tax-compliant invoice, and are billed to the appropriate Pw C legal entities.
• Collaborate with Meetings & Event Operations Lead and Travel Operations Lead to optimize operations and reduce costs.
• Customer Coordinate and deliver all aspects of Meetings and Events, including venue bookings, as required on day-to-day basis and adherence to policies.
• Responsible for providing a first-level response to queries and escalating difficult situations as required.
• Guide Pw C stakeholders through the venue sourcing process, ensuring compliance with internal policies and securing approval for exceptions.
• Supports the development of policies and procedures and ensures they are followed by event organisers.
• Demonstrates flexibility during peak seasons, such as yearly events like GPM, Consulting, Lo S, Townhalls, and graduate induction.
• Internal Process Optimize Meetings and Events spend, including venue pricing and recurrent event business.
• Perform additional tasks as assigned by management.
• Collaborate with Business Resilience team to conduct risk assessments for team-building activities.
• Implements new or optimizes existing processes to enhance venue sourcing services.
• Manages conflicts looks for solutions for Pw C and venues/ supplier or escalating to the Meetings and Events Operations Lead when necessary.

Knowledge, skills, and abilities

Education : Bachelor’s Degree

Language : Fluency in English required, proficiency in Arabic is an advantage.

Overall Experience : 3+ years of overall experience

Specific Experience : Experience as a Meetings and Events Consultant or in a similar role

Knowledge and Skills:

• Strong customer service orientation Excellent organization, attention to detail, time management, proactive approach and solution driven.
• Effective verbal and written communication skills.
• Proficient in computer skills and database management. Knowledge of technology such as Cvent or similar would be an added advantage.
• Ethical Conduct

Education (if blank, degree and/or field of study not specified)
Degrees/Field of Study required:
Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements
Up to 20%
Available for Work Visa Sponsorship?
Yes
Government Clearance Required?
Yes
Job Posting End Date