Associate - Office Services (Executive Assistant) - SG

Date: 23 Sep 2024

Service Line / Portfolios: Central

Location:Singapore, Singapore, SG

• Executive Assistant to Senior Executive Directors
• Managing calendars - scheduling appointments, calls, and meetings, including internal and external logistics arrangements (off-site meetings) if required.
• Handle confidential materials as required.
• Assist in compiling and producing meeting presentation materials.
• Attend meetings and accurately record meeting minutes when required.
• Ensure timely submission of timesheets and expense claims via Concur for Executive Directors
• Arrange travel logistics, including hotel bookings. Ensure compliance with the latest travel protocols.

• Support ad-hoc matters assigned by the Team Lead/Regional Managing Director/Senior and Executive Directors
• Provide executive assistance support to visiting Executive Directors, as required.
• Support Team Lead on Firm events.

• Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm as well as share their knowledge and experience with others.
• Respect the needs of their colleagues and build up cooperative relationships.
• Understand the goals of our internal and external stakeholder to set personal priorities as well as align their teams’ work to achieve the objectives.
• Constantly challenge themselves, collaborate with others to deliver on tasks and take accountability for the results.
• Build productive relationships and communicate effectively in order to positively influence teams and other stakeholders.
• Offer insights based on a solid understanding of what makes Deloitte successful.
• Project integrity and confidence while motivating others through team collaboration as well as recognising individual strengths, differences, and contributions.
• Understand disruptive trends and promote potential opportunities for improvement.

• Should posses at least minimum Diploma with 2-3 working experience.
• Work experience in providing executive assistance.
• Able to multi-task and work in matrix organization reporting structure, with strong organizational and time-management skills.
• Mature, responsible, and hard-working with a pleasant personality
• Independent, meticulous, and able to maintain high professionalism in a fast-paced environment.
• Professional handling of confidential and sensitive materials/assignments professionally
• Excellent verbal and written communication skills. Proficient in MS Office
• Resourceful and well-organized

Requisition ID: 105479