Job Advert Summary

TB HIV Care (THC), in existence since 1929, is an internationally recognised non-profit organisation. We provide health care services throughout South Africa to both the general population and communities at increased risk for HIV and TB, including adolescent girls and young women, sex workers and people who use drugs. THC provides a stimulating work environment and the opportunity to work with leaders in the field of HIV and TB prevention and care. Our work culture is adapted to the constantly-evolving South African health care environment and will suit solution-driven team players interested in opportunities for career development while working to connect people with care
Purpose of the position:
To support and enhance the Programme Director and management team’s effectiveness using a variety of administrative, project management, communication & organizational skills

Minimum Requirements

• Grade 12
• Office management or Project Management diploma
• Minimum of 3 years project management experience within NGO environment coupled with data management and reporting experience
• Valid Code 08 license
• Fluency in English and isi Zulu language
• Criminal clear

Duties and Responsibilities

• Office administration
• Direct calls to relevant staff member
• Attends staff and team meetings
• Prepare attendance register, agenda and set up of boardroom
• Take minutes for meetings
• Circulate meeting minutes in an efficient and timeously manner
• Type up documents, collate and distribute
• Ensure that the filling system is in place and efficiently maintained
• Ensure all equipment in the reception area is kept in good working order and maintained /serviced when required
• Remain aware of stock levels of stationery, books, leaflets, and order as required
• Maintain the fixed assets register of all programme assets
• Ensure maintenance of all assets
• Monitor all equipment and supplies
• Receive quotes for suppliers and submit to finance for authorization
• Conduct petty cash analysis and reconcile
• Prepare invoices for processing and payment to finance department
• Ensure that creditors are paid on time
• Analyse and reconcile creditor’s statement
• Ordering of goods and services
• Assist with the coordination of training
• Collate and forward all HR and related forms to the regional HR including leave forms, signed contracts, timesheets and other HR information