Taiwan Job Openings
Parexel
Accounts Receivable and Billing Specialist
August 7, 2024
Taipei, Taipei City, Taiwan
Job ID R0000025867
Category Finance
ABOUT THIS ROLE
- Processes approved invoices in the Oracle R12 system. Checks for accuracy and ensure that invoice meets clients and contracts specifications
- Collaborates with Project Financial Managers to ensure accurate, complete, and timely client billings.
- Interacts with clients and Project Financial Analyst and Project Managers to review, reconcile billing issues and create/maintain client contact records
- Reports, investigates and resolves any billing irregularities, aged billing discrepancies and payment issues with the Collections Representative, Finance and Project Managers;
- Manages monthly client invoicing for completion within established financial deadlines.
- Raises invoices in Oracle, ensures invoices are printed and dispatched in timely fashion
- Prepares of domestic/international customer invoices when requested
- Checks for accuracy with respect to customer and local statutory needs, and with respect to applied VAT
- Resolute of queries from clients, finance personnel and PFA on a timely basis
- Maintains files billing paperwork, client correspondence and invoice backup
- Adheres to department key controls. Upon project setup in financial systems, review project profile to ensure accuracy of header information.
- At contract signature, reconcile billing milestones with total contract budget and work with Project Setup Group as needed to correct inconsistencies.
- Review billing milestones upon each budget change to ensure data accuracy and consistency.
- Prepare reports of project expenditure items for review by Project Financial Analyst, Project Leader, and others as needed, in preparation for billing on a regular basis.
- Create billing events in accordance with contracted milestones or units and per discussion with Project Leader and Project Financial Analyst.
- Work with Project Financial Analysts to conduct analysis of deferred and unbilled balances on studies.
- Perform detailed analyses on project expenditures, as requested by Project Leaders or Project Financial Analysts, by investigating source systems.
- Work with Project Financial Analysts to resolve issues with project setups, invoicing errors, etc.
- Direct and follow up on AP reclasses and investigate additional information required based on client queries.
- Serve as the primary point of contact for ad-hoc queries and reporting to the business; resolve and respond to all queries in a timely manner.
- Reconcile and provide billing information to Business Operations upon study closure to ensure accuracy of project close out.
- Monitor billing progress against budget and coordinate with Business Operations on changes in scope.
- Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner
- Provides general assistance to Billing Supervisor as necessary
- Provides training and support to other members of the AR Department and other staff as requested
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