Position Title : Rapid Response Logistics and Supply Chain Officer
Duty Station : Bangkok, Thailand
Classification : Professional Staff, Grade P3
Type of Appointment : Special short-term graded, nine months with possibility of
extension
Estimated Start Date : As soon as possible
Closing Date : 31 August 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic
Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia
(Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
IOM is committed to supporting regional institutions and Member States to reduce exposure and
vulnerability to risks, enhance communities’ resilience and augment the capacity of crisis
response agencies. The Emergency and Post-Crisis Unit (EPC) in IOM’s Regional Offices
provide direct support to the Organization’s crisis-related work, including emergency
preparedness, response, risk reduction and support to recovery, transition, and peacebuilding
processes. IOM supports capacity building and long-term risk reduction efforts in order to
strengthen national responses and assure the operational presence required for rapid reaction
and scale-up during sudden onset disasters or manmade conflict. This enables life-saving
responses, the ability to provide real time displacement monitoring, support for recovery efforts
and the identification and establishment of durable solutions for affected communities. As a part
of these efforts, IOM is creating Regional Rapid Response Teams (RRRTs) in order to support
emergency response capacities in the Region.

The IOM Regional Office for Asia and the Pacific (ROAP) in Bangkok, Thailand is one of the 6
IOM Regional Offices (RO) that oversees and provides strategic and technical support to IOM
activities within the Region. In close collaboration with the other IOM’s Regional Offices, the
Regional Rapid Response Logistics and Supply Chain Officer will be responsible for providing
support to all administrative aspects of the Rapid Response Teams managed by the Regional
Office in Bangkok, Thailand.
Under the overall supervision of Deputy Regional Director for Operations and direct supervision
of the Senior Regional Emergency and Post-Crisis Specialist, and in close coordination with the
Rapid Response Crisis Coordinator, the Rapid Response Resources Management Officer and
the Senior Regional Resources Management Officer, the Rapid Response Logistics and Supply
Chain Officer will be responsible for deploying to new emergencies, individually or as part of the
Rapid Response Team, and while deployed coordinating and implementing the logistics and
supply chain related activities. The staff will ensure close coordination with the receiving Country
Office, who will be responsible for day-to-day supervision during deployments.
The Rapid Response Teams are expected to deploy to new emergency situations anywhere in
the world, ideally within 72 hours, for periods in general not exceeding two months, subject to
review in exceptional circumstances. Rapid Response Logistics and Supply Chain Officer
should be prepared to travel for approximately 2/3 of working time, while adhering to ‘downtime’
guidelines.
The Rapid Response Logistics and Supply Chain Officer is home-based, but the successful
candidate should be based in or near Indochina (Bangkok) time zone.
Core Functions / Responsibilities:
1. Contribute to the strategic planning for supply chain related activities of the Country Office
(CO) related to Emergency-Post Crises (EPC) programs, in close collaboration with internal and
external stakeholders in the country, as well as relevant units at the Regional Office and HQ.
2. Conduct logistics capacity assessment and market research to keep abreast decision makers
about local market trends and developments; analyze statistical data and market reports on the
commodity situation, production patterns and availability of good and services.
3. Coordinate and monitor all supply chain management related tasks and activities, including
planning, budgeting, scheduling and provision of goods and services needed by the CO.
Prepare regular progress reports, statistical information, and briefing notes, as required.
4. Contribute to the management and operational capacity of the supply chain activities in the
CO, including planning, procurement, warehouse management, transport and distribution, fleet,
assets and facilities management, logistics information management and reporting, and provide
support, guidance, and training to the relevant staff with respect to the related IOM policies,
rules and regulations.
5. Identify supply chain bottlenecks (value stream mapping) and propose the optimization of the
processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely
and efficient manner.
6. Contribute to the review of the procurement requests, identify service providers, and evaluate
information regarding vendor's performance in terms of quality, prices, and timely delivery of
goods/services. Maintain a pool of qualified vendors.
7. Solicit bids, quotations, and tender documents, oversee bidding process and provide support
for executing the procurement transactions, analyze the offers assuring conformity to specified
requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare
purchase orders and ensure receiving authorization in line with the CO’s Delegation of Authority

(Do A) matrix.
8. Liaise with the programme management and provide technical support in preparing and
issuance of “Call for Proposals” and bidding documents for the tendering processes of the
programmes/projects. Ensure bidding processes are conducted fairly, transparently and in
accordance with the existing procurement rules and regulations.
9. In coordination with relevant parties, ensure timely submission of assets, procurement and
other reports within the CO, Regional Office, and relevant HQ Departments, as appropriate.
10. Contribute to the establishment and management of robust appropriate internal control
mechanisms for Supply Chain Management process to safeguard the Organization's assets and
prevent fraud, while ensuring that country specific administrative procedures are in place and
followed in accordance with the Organization's rules and regulations.
11. Support and monitor the maintenance and repair of office facilities, including preventive
maintenance. Contribute to the establishment of maintenance agreements with competent
service providers when it is feasible and determined to be cost effective.
12. Provide training and guidance to the SCM staff of the CO, with the overall aim of enhancing
SCM operational response capacity.
13. Participate and engage actively in the UN inter-agency meetings (logistics cluster etc.) and
forums related to supply chain management. Collaborate on sharing resources to achieve
common goals and implementation of UN global initiatives.
14. At the end of each deployment, ensure complete handover, reporting, budget reconciliation
and other procedures established for the RRRTs and ensure remote support to Country Office
in transitioning post deployments as needed.
15. Undertake frequent and regular duty travel to provide guidance supply chain functions;
establish controls and procedures; resolve and provide guidance on problems/issues; and build
capacity at the Country Office and in Sub/Field Offices and operations.
16. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education

• Master’s degree in Business Administration, Supply Chain Management, Logistics,

Procurement or a related field from an accredited academic institution with five years of relevant
professional experience; or,

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in managing diverse procurement and logistics operations;
• Demonstrated experience in training and supervising teams of co-workers, managing vendors

and suppliers;

• Demonstrated experience in establishment, management and administration of Long-Term

Agreements;

• Experience in generating Supply Chain related statistics and management reports;
• Knowledge of and experience in managing construction projects will be an advantage; and,
• A solid understanding of conflict sensitivity as a core principle and the ability to incorporate it

throughout a project cycle, including experience applying conflict analysis tools and adjusting
programming according to potential influence on conflict dynamics.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's

system and processes as they apply to procurement and logistics;

• Good time management skills, with the ability to work under pressure, maintain accuracy and

keep to deadlines;

• Good communication skills, both written and oral;
• Good negotiation and influencing skills; and,
• Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
The selected candidate is not expected to relocate to Bangkok, Thailand. Subject to approval by
the relevant IOM approving authority, the selected candidate is expected to work
remotely/homebased.
Previous applicants do not need to re-apply.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated. Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates will remain eligible to be appointed in a similar position for a period
of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country and who do not have prior experience outside the duty
station’s country as staff member in the Professional category cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 31 August 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 27.08.2024 to 31.08.2024
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
Requisition: SVN 2024 174 Rapid Response Logistics and Supply Chain Officer (P3) Bangkok, Thailand
(58983804) Released
Posting: Posting NC58983807 (58983807) Released