Ukraine Job Openings
Save the Children
Area Manager – North & West Ukraine (only for national)
FULL TIME
September 20, 2024
KEY AREAS OF ACCOUNTABILITY:
Programme Management
- Manage all programmes in the respective area, oversight of project implementation plans, assess progress of implementation of activities against plans on monthly basis, and document the progress and action corrective measures as and when required. Take the lead in demonstrating practices for quality program implementation.
- Track budget spending and support the preparation of financial reports and the award review process.
- Ensure that the area of operation is adequately resourced and that funds are available to cover required running costs.
- Ensure that all projects have clear indicators aligned with Save the Children global standards, useful and accurate baseline data and staff friendly reporting formats.
- Ensure donor reporting, evaluation (including impact evaluation), and documentation is of high quality, timely and informs managerial and strategic decision making.
- Maintain an oversight of the humanitarian situation on the area of responsibility ensuring that program strategy, development and implementation is orientated to need and that gaps are addressed.
- Ensure program delivery (of both direct and partner implemented activities) and associated processes (program and support) are compliant with donor regulations.
- Ensure appropriate participation of staff in program management and decision making and raise necessary issues with the Deputy country Director of Programme Operations.
- Management of relationship with local implementing partners, play a key role in partners’ capacity assessment and development.
- Ensure that programmes are designed and implemented in a comprehensive manner while aligning to Save the Children national, regional, and global priorities.
- In close coordination with the Head of Programmes, Project Managers, Technical Advisors and Programme Development & Quality (PDQ) DCD improve the quality of programming.
- Help respond to opportunities to expand programmes/impact. Help draft/develop concept papers and proposals with staff, Programme Managers, and other Technical Advisors as requested.
- Help staff build on synergies and integration among all projects.
- Support the development/evolution of existing programmes, with the aim of ensuring that staff has the capacity to support others (local partners and government counterparts) in the implementation of quality programmes that show impact.
- Support staff in the preparation and implementation of advocacy plans as related to their programmes.
- Support and represent Save the Children in coordination, programme learning, and capacity building vis-a-vis national policy/advocacy and strategy planning initiatives as requested by supervisor.
Human Resources Management
- Ensure effective coordination and communication flow between departments (thematic and support) to ensure efficient program delivery and a constructive and supportive working environment.
- Ensure that logistics, HR and finance procedures are implemented in line with Save the Children policies and that supply chain, recruitment and personnel and financial processing is managed effectively.
- Ensure appropriate staffing within the team.
- Manage team, define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
- Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.
- Incorporate staff development strategies and Performance Management Systems into team building process. Establish result-based system and follow up.
- Actively develop staff under the Area Manager’s line management, including carrying out succession planning for national staff into positions which are currently international.
- Manage the performance of all staff in the team through effective use of the Performance Management System including the establishment of clear, measurable objectives, on-going feedback, periodic reviews and fair and unbiased evaluations.
- Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans.
Area Office Management and External Relations:
- Maintain clear overview of the political, legal and security context.
- In close coordination with DCD Programme Operations and all operations staff, optimally manage guest houses, vehicles and other assets including adherence of staff to Save the Children policies and guidelines.
- Represent Save the Children in cluster/inter agency meetings and at Governorate level meetings with government officials.
- Participate in local based coordination with governmental organizations, NGOs and partners.
- Support and represent Save the Children in coordination, programme learning, and capacity building vis-a-vis national policy/advocacy and strategy planning initiatives as requested by supervisor.
- Ensure all staff in operations adheres to the safety & security guidelines.
- Support Save the Children visitors to the North Ukraine Area office and programmes.
BEHAVIOURS
Accountability:
- holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS AND EXPERIENCE
Essential
- At least 5 years substantial experience working with a humanitarian/ development organisation or relevant to operations, including at least 2 years of management experience.
- University degree in related academic discipline or equivalent work experience.
- Skills and experience in project/programme implementation, monitoring, review and evaluation preferably from a child rights approach in accordance with the Child Rights Convention and international humanitarian rights standards.
- Substantial people and programme management experience with good interpersonal skills and ability to communicate at all levels.
- Solid experience in grant management, including budget holding and donor reporting.
- Substantial understanding or proven experience of security management issues.
- Ability to produce high quality reports in English.
- Representational, political awareness and advocacy skills.
- Politically and culturally sensitive with qualities of patience, tact and diplomacy.
- Experience of working with partners and a participatory approach.
- Fluency in written and spoken English and computer literate. Desirable language skills in Ukrainian and/or Russian
Commitment to the aims and principles of SC. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support.
Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Safety and Security
The post holder is required to carry out the duties in accordance with SCI Safety & Security policy and procedure.
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