Ukraine Job Openings
Eurasia Foundation
DTA Administrative Assistant
FULL TIME
August 13, 2024
SUMMARY
EF is recruiting an Administrative Assistant
DUTIES
- Provide general support to staff and visitors
- Prepare correspondence and documents
- Maintain contact lists, ensure timely update and information accuracy
- Prepare agendas for staff meetings and take minutes
- Draft a variety of correspondence and other communications for signature/approval related to all aspects of program implementation
- Order, receive, and store office supplies ensuring that basic supplies are always available, search for new deals and supplies
- Maintain electronic and hard copy filing system
- Prepare and submit requests for payment, Watch Dog report, other internal admin-related documents to support regular admin purchases for supplies and services
- Ensure timely and accurate maintenance of photocopiers and other office machines; order and replace printer cartridges
- Assist in photocopying/scanning materials, look for and organize outside services for photocopying, printing and binding when needed
- Maintain conference room calendar, make conference room reservations upon requests from staff members, ensure conference room is always in presentable look and workable condition
- Assist in preparing monthly transportation services track record
- Assist with inventory management
- Assist in coordination of in-house and off-site activities
- Support travel logistics by assisting in tickets purchase, hotel booking, other
- Provide other programmatic and logistical support as needed, including, but not limited: document translation, preparation of draft invitations/letters, logistics support, preparing admin-related documents, sending e-mails).
- Other routine duties as assigned.
CORE QUALIFICATIONS:
- Minimum Bachelor’s degree, USG programs alumni will be a plus
- At least 2 years of general office experience, work experience on international development projects is highly desirable
- Knowledge of Microsoft Office Suite
- Working knowledge of office equipment like copy machines, printers, other
- Strong organizational skills and great attention to details
- Excellent interpersonal/professional skills
- Ability to work independently and as part of a team
- Ability to multitask and work in a fast-paced environment
- Strong written and verbal communication skills
- Ukrainian and English writing and spoken proficiency required
To apply, please submit a cover letter and resume to the job posting.
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