Ukraine Job Openings

Eurasia Foundation

DTA Administrative Assistant

FULL TIME

August 13, 2024

DETAILS

Program: Digital Transformation Activity

Position: Administrative Assistant

Reports to: Head of Administration and Security

Location: Kyiv, Ukraine

Job Type: Full-time

SUMMARY

Eurasia Foundation (EF) is a US-based non-profit, nonpartisan organization committed to helping citizens in countries in transition realize their full potential and transform their societies. EF supports governments and citizens to enhance responsive, accountable, and transparent governance, and helps citizens build a stronger, more resilient civil society.

EF is leading implementation of the Digital Transformation Activity (DTA), an innovative e Governance program that aims to bolster Ukraine's digital transformation to promote the nation's economic revitalization, transparency in reconstruction, and democratic governance during the ongoing conflict and beyond. DTA is co-funded by USAID and UK Dev.

EF is recruiting an Administrative Assistant

The Administrative Assistant performs a variety of secretarial, administrative and logistical tasks to support DTA staff in their daily work. The Administrative Assistant is responsible for supporting DTA team and visitors with the administrative and logistics preparations, coordinates with courier services for document delivery and distribution across the DTA activity, assists with ad-hoc administrative tasks when required.

DUTIES

Provide general support to staff and visitors
Prepare correspondence and documents
Maintain contact lists, ensure timely update and information accuracy
Prepare agendas for staff meetings and take minutes
Draft a variety of correspondence and other communications for signature/approval related to all aspects of program implementation
Order, receive, and store office supplies ensuring that basic supplies are always available, search for new deals and supplies
Maintain electronic and hard copy filing system
Prepare and submit requests for payment, Watch Dog report, other internal admin-related documents to support regular admin purchases for supplies and services
Ensure timely and accurate maintenance of photocopiers and other office machines; order and replace printer cartridges
Assist in photocopying/scanning materials, look for and organize outside services for photocopying, printing and binding when needed
Maintain conference room calendar, make conference room reservations upon requests from staff members, ensure conference room is always in presentable look and workable condition
Assist in preparing monthly transportation services track record
Assist with inventory management
Assist in coordination of in-house and off-site activities
Support travel logistics by assisting in tickets purchase, hotel booking, other
Provide other programmatic and logistical support as needed, including, but not limited: document translation, preparation of draft invitations/letters, logistics support, preparing admin-related documents, sending e-mails).
Other routine duties as assigned.

CORE QUALIFICATIONS:

Minimum Bachelor’s degree, USG programs alumni will be a plus
At least 2 years of general office experience, work experience on international development projects is highly desirable
Knowledge of Microsoft Office Suite
Working knowledge of office equipment like copy machines, printers, other
Strong organizational skills and great attention to details
Excellent interpersonal/professional skills
Ability to work independently and as part of a team
Ability to multitask and work in a fast-paced environment
Strong written and verbal communication skills
Ukrainian and English writing and spoken proficiency required

To apply, please submit a cover letter and resume to the job posting.

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